Importing patron pictures, Important, See also – Follett VERSION 6.00 User Manual

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Patrons

Patron Maintenance errors during a patron import (Cont.)

Error message

Meaning

Graduation year field inĆ

valid: Defaulted to blank.

All blank and invalid dates are set to (blank).

Graduation year field two

digit year adjusted to

digit year>.

If only 2 digits are provided for the graduation year, it is converted

to a 4Ćdigit date: 19 is prefixed to 38-99, 20 is prefixed to 00-37.

The import record does not

contain the proper number

of fields.

Patron record does not contain the proper number of fields. Check

Follett's patron import data file formats, starting on page 199.

Invalid patron gender:

Set to (U) unknown.

The patron's gender is not M" (male), F" (female), U"

(unknown), or blank. If none exists or entry is incorrect, the gender

is set to U." Verify patron's gender.

Invalid patron status:

Set to Inactive.

The valid patron status types are: Active (A), Inactive (I), and

Restricted (R). If none exists, the status is set as Inactive during

import. Verify the patron's status.

ID> may not be blank.

Patron record does not contain a last name, barcode, or ID as

defined for patrons in System Setup.
Verify the name field and your patron type defaults as described in

Making it easier to create new patrons" on page 72.

invalid: Defaulted to

blank.

The library Address Format is set as United States, Canada, or Other

Countries, and the Zip Code/Postal Code field does not match the

format defined in System Setup. The field is left blank during

import. Verify zip/postal code.

Importing patron pictures

When you want to import a file of patron pictures into your existing patron

records, use Import Patron Pictures. You can import a group of patron photos

that were compiled into a database file by another company, such as Lifetouch

National School Studios or Herff Jones.

Important:

Before you start, make sure the import file is formatted correctly. Each

patron picture takes up one line of the file. Each line of the file must

contain: " , " (the quotes are

optional). Each line in the file must end with a carriage return. There

is no header line.
The following is an example of a patron picture import file:

639465",00002.JPG"

688692",00003.JPG"

859228",00004.JPG"

971657",00005.JPG"

752899",00006.JPG"