How organizational policies are authenticated, Create a user security policy, Create a password policy – Adobe Acrobat XI User Manual
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Security
Last updated 1/14/2015
• User policies are created and applied by individuals. If you apply the same security settings to numerous documents,
you can save time by creating a user policy. Then, apply the user policy to documents. User policies for passwords
and public key certificates are stored on your local computer. With access to Adobe LiveCycleRights Management
ES, you can create a user policy that’s stored on Adobe LiveCycleRights Management ES. That policy is available only
to you.
How organizational policies are authenticated
In addition to reusing security settings, policies stored on Adobe LiveCycleRights Management ES enable you to expire
and revoke documents. You can also maintain accountability by auditing users who open protected documents.
A Policies are stored on server. B Policies are applied to a PDF. C Users can open, edit, and print a document only if permitted by policy.
Setting up server-based security policies involves four main stages:
Configure the Adobe LiveCycleRights Management ES
The system administrator of your company or group usually
configures Adobe LiveCycleRights Management ES, manages accounts, and sets up organizational policies. For more
information on configuringAdobe LiveCycleRights Management ES, see the Adobe website.
Publish a document with a security policy
An author creates a PDF and applies a policy stored on Adobe LiveCycle
Rights Management ES to the PDF. The server generates a license and unique encryption key for the PDF. Acrobat
embeds the license in the PDF and encrypts it using the encryption key. The author or administrator can use this license
to track and audit the PDF.
View a document with a policy applied
When users try to open the secure PDF in Acrobat 9 (or Reader 9), they must
authenticate their identities. If the user is granted access to the PDF, the PDF is decrypted and opens with the
permissions specified in the policy.
Administer events and modify access
By logging in to an Adobe LiveCycleRights Management ES account, the author
or administrator can track events and change access to policy-secured PDFs. Administrators can view all PDF and
system events, modify configuration settings, and change access to policy-secured PDFs.
Create a user security policy
User policies can use passwords, certificates, or Adobe LiveCycleRights Management ES to authenticate documents.
The policies for password and certificate security can be stored on a local computer. Security policies created using
Adobe LiveCycleRights Management ES are stored on a server. You can audit actions and change security settings
dynamically. You can use Adobe LiveCycleRights Management ES if your company has licensed the software and made
it available to you.
Create a password policy
In Acrobat, choose Tools > Protection > Encrypt > Manage Security Policies. If you don’t see the Protection panel, see
the instructions for adding panels at
.