Adobe Acrobat XI - Manual (Page 123)

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Creating PDFs
Last updated 1/14/2015
3 Specify the users that can open the PDF, and then click OK:
• To specify only users that receive the PDF, select Restrict Access Only To People In This Message’s To:, Cc:, And
Bcc: List. In this case, the PDF isn’t secured until you send the email message.
• To specify only users that are specified by a security policy, select Restrict Access By Applying The Following
Security Policy, and then select a security policy in the list. In this case, the PDF is secured before it is attached
to the email message.
4 If prompted, enter your user name and password to log in to the Adobe LiveCycleRights Management Server.
Create a PDF and send it for review
1 Open the file in the application used to create it.
2 Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar, or (if
available) choose Adobe PDF > Convert To Adobe PDF And Send For Review.
For Microsoft Office 2007 or 2010 applications such as Word, Excel, and PowerPoint, click the Create And Send For
Review button
on the Acrobat ribbon.
3 When the Identity Setup dialog box appears, enter the appropriate information about yourself, and click Complete.
4 Follow the directions in the wizard that appears, as described in Start an email-based review .
Create a PDF and run an action
1 Open the file in the application used to create it.
2 Click the Convert To Adobe PDF And Run Action button on the Acrobat PDFMaker toolbar, or (if available) choose
Adobe PDF > Convert To Adobe PDF And Run Action.
For Microsoft Office 2007 or 2010 applications such as Word, Excel, and PowerPoint, click the Create PDF And Run
Action button on the Acrobat ribbon.
3 Click an action to from the button menu, and follow the onscreen prompts to save the files.
4 The PDF opens in Acrobat. Click Start in the right-hand pane to process the file.
View PDFMaker conversion settings
PDFMaker conversion settings vary according to file types. For example, the options available for PowerPoint files
aren’t the same as the options available for Outlook files. Once you’ve selected conversion settings, those choices apply
to all subsequent PDFs you create from that file type. It’s a good idea to review the settings occasionally.
1 Open a PDFMaker-enabled application (such as Word or Excel).
2 Do one of the following:
• (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.
• (Office 2007 or 2010 applications) In the Acrobat or Adobe PDF ribbon, click Preferences.
• (All other applications) Choose Adobe PDF > Change Conversion Settings.
3 (Optional) To revert to the original default settings, click Restore Defaults on the Settings tab.
Settings tab of the Adobe PDFMaker preferences
The settings available for PDFMaker depend on the application in which you’re using PDFMaker.
Conversion Settings Specifies the standard by which the PDF will be optimized. When you choose an item in the
menu, a description of that preset appears immediately below it.