Adobe Acrobat XI - Manual (Page 145)

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Creating PDFs
Last updated 1/14/2015
• In an Adobe Creative Suite® application, choose File > Print, select Adobe PDF as the target printer, and click
Print Settings (Photoshop) or Setup > Preferences (InDesign).
• (Windows) In Office 2007 or later applications, choose Acrobat > Preferences.
• (Windows) In another authoring application or utility, choose Adobe PDF > Change Conversion Settings.
2 Choose a preset from the Default Settings (or Conversion Settings) menu.
Adobe PDF presets
A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file
size with quality, depending on how the PDF are used. Most predefined presets are shared across Adobe Creative Suite
applications, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom presets for
your unique output requirements. A saved PDF preset file has the suffix .joboptions.
A few of the following presets are not available until you move them from the Extras folder (where they installed by
default) to the Settings folder for custom settings.
Note: Acrobat Standard does not include the Extras folder. The presets installed in the Extras folder are only available in
Acrobat Pro.
Typically, the Extras and Settings folders for default settings are found at the following locations.
• (Windows XP) Documents and Settings/All Users/Application Data/Adobe/Adobe PDF
• (Vista or Windows 7) ProgramData/Adobe/Adobe PDF
• (Acrobat Pro on Mac OS) Library/Application Support/Adobe PDF
The default settings files installed with Distiller are Read Only and Hidden.
The custom settings are found in the following locations:
• (Windows XP) Documents and Settings/[username]/Application Data/Adobe/Adobe PDF/Settings
• (Vista or Windows 7) Users/[username]/AppData/Roaming/Adobe/Adobe PDF/Settings
• (Acrobat Pro on Mac OS) Users/[username]/Library/Application Support/Adobe/Adobe PDF/Settings
Some presets are not available in some Creative Suite applications.
Review your PDF settings periodically. The settings do not automatically revert to the default settings. Applications and
utilities that create PDFs use the last set of PDF settings defined or selected.
High Quality Print Creates PDFs for quality printing on desktop printers and proofing devices. This preset uses PDF
1.4, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It also embeds subsets
of all fonts, leaves color unchanged, and does not flatten transparency (for file types capable of transparency). These
PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.
Oversized Pages (Acrobat Pro) Creates PDFs suitable for viewing and printing of engineering drawings larger than 200
x 200 in. (508 x 508 cm). These PDFs can be opened in Acrobat and Reader 7.0 and later.
PDF/A-1b: 2005 (CMYK and RGB) Used for long-term preservation (archival) of electronic documents. PDF/A-1b uses
PDF 1.4 and converts all colors to either CMYK or RGB, depending on which standard you choose. These PDFs can
be opened in Acrobat and Reader versions 5.0 and later.
PDF/X-1a (2001 and 2003) (Acrobat Pro) PDF/X-1a requires all fonts to be embedded, the appropriate PDF bounding
boxes to be specified, and color to appear as CMYK, spot colors, or both. Compliant files must contain information
describing the printing condition for which they are prepared. PDF files created with PDF/X-1a compliance can be
opened in Acrobat 4.0 and Acrobat Reader 4.0 and later.