HP LaserJet 4345 Multifunction Printer series - Manual (Page 130)

Additional e-mail features
If you install the optional HP Digital Sending Software (HP DSS), additional e-mail features
become available.
Secondary e-mail
If the system administrator has made the feature available, a Secondary E-mail option
might appear on the control-panel display. Secondary E-mail is designed for solutions that
require an extra measure of data security. It differs from the regular e-mail feature in that the
data between the device and the HP DSS server is encrypted. An rfc822-compliant e-mail
message, which has the scanned data as an attachment, is created in the \HPEMAIL2 folder
in the DSS program directory. The third-party software program, which is monitoring this
folder, processes the e-mail message and sends it out in a secure format.
See the information that came with the HP DSS software for more information about
configuring the Secondary E-mail feature. The process for sending an e-mail message by
using the Secondary E-mail option is exactly the same as it is for normal e-mail.
Send to folder
If the system administrator has made the feature available, the MFP can scan a file and
send it to a folder on the network. Supported operating systems for folder destinations
include Windows 98, Windows NT, Windows 2000, Windows XP, and Windows Server 2003,
and Novell.
Note Authentication might be required in order to use this option, or to send to certain folders. See
your system administrator for more information.
See the information that came with the HP DSS software for more information about using
the Send to Folder feature.
Send to workflow
If the system administrator has enabled the workflow functionality, you can scan a document
and send it to a custom workflow destination. A workflow destination gives you the ability to
send additional information, along with the scanned document, to a specified network or file
transfer protocol (FTP) location. Prompts for specific information appear on the control-panel
display. A third-party software program that monitors the network folder or FTP site can then
retrieve and decipher the information, and perform the specified operation on the scanned
image. The system administrator can also designate a printer as a workflow destination,
which allows you to scan a document and then send it directly to a network printer for printing.
See the information that came with the HP DSS software for more information about using
the Send to Workflow feature.
116 Chapter 5 Scanning and sending to e-mail ENWW