HP Access Control - Manual (Page 74)

8.4 Define fixed costs
This feature allows you to set a fixed price per page or for an entire document according to its characteristics,
without taking into account the actual cost of this document.
For example, assume you want to monitor your company’s printing expenditure. You want every A4
document to be charged $0.2, regardless the number of printed pages or the mode used. This price should be
set in the fixed cost management page.
8.4.1 Fixed costs
The Fixed costs management screen contains all defined fixed costs: name, amount of each fixed cost, and
currency used. Click Fixed costs to open the Fixed costs management page:
Figure 8-8 Fixed costs management
From within Fixed costs you can Create a fixed cost or define the Costs priority rules
Create a fixed cost:
Select one or more elements in one or more criteria. You can combine several criteria by holding the Ctrl or
Shift keys—an A4 document can cost $0.2, a color document $0.4, and an A4 color document $0.6.
Enter the price for all selected criteria. You can enter up to 8 figures in this field. The currency used appears
next to the entry field. This currency is defined in your user options.
When your selections and prices are entered, click the Go icon to accept the information, or the Cancel
icon to stop the operation.
Actual costs will be assigned to all criteria for which no fixed cost is entered. These actual costs are those
associated to printers, media, and trays.
As soon as HP Access Control (HP AC) Job Accounting detects a new element of a criteria (such as a new user
or a new printer), this element is automatically added to the criteria list. If you want to associate your fixed
cost to this new element, you should modify your fixed cost by reselecting this element in your criteria.
However, if you select All for this criteria, it is not necessary to re-select it. All means that all elements in
these criteria are automatically considered.
NOTE: The Name field is required.
NOTE: If you define two fixed costs for the same criteria and elements the latest cost is considered.
60 Chapter 8 Manage print costs