HP Access Control - Manual (Page 109)

The following rules apply to time periods:
● For the year unit, all months for the years specified in the Date fields.
● For the month unit, all weeks for the months specified in the Date fields.
● For the week unit, all days for the weeks specified in the Date fields.
● For the day unit, all days specified in the Date fields.
11.3.1 Name a query
Each user maintains a unique query name in order to initiate queries. By default, the query name consists of
the query theme followed by the _ symbol and the number of queries you have already launched.
11.3.2 Recipient email addresses
Transmitting query results to one or several recipients is accomplished by specifying email addresses or
distribution lists of recipients.
Click in the field and enter an email address, or click the Recipient email address icon to open the address
book containing all predefined addresses and lists (see the HP Access Control (HP AC) Job Accounting
administration section of this guide). You can specify several addresses or lists, which will automatically be
separated by a semicolon. This field may contain a maximum of 499 characters, symbols, and figures.
NOTE: Lists appear at the bottom of the pull-down menu, in the gray area. Individual addresses appear at
the top of the pull-down menu, in the white area.
Error messages may appear for the Recipient email address field under the following conditions:
● No sender address defined: no sender address has been specified in the User options section. Any
message must be identified by a sender.
● No mail server defined: no email server has been configured in the Email system section of the
Administration menu, which means that no email message can be sent. This message only appears if
you have administrator rights.
These errors do not prevent a query from being executed, but they highlight the fact that the results will not
be sent.
11.3.3 Select the domain
This parameter enables you to select several users belonging to the same domain to query. Click the arrow to
get the list of all domains from which documents have already been printed. If you select a particular domain,
the End user field will automatically be filled with the names of all end users attached to this domain. By
default, this includes all domains detected by HP Access Control (HP AC) Job Accounting.
11.3.4 Group
Since a domain may contain several groups, users can refer to any end user group attached to the same
network. Click the arrow to get the list of all groups from which documents have already been printed. If you
select a particular group, the End user field will automatically be filled with the names of all end users
attached to the group. By default, all groups are included.
11.3.5 End user
Choose which particular end user to query. If you select an end user, the domain to which the user is attached
appears in the Domain/group fields. By default, all end users that have executed a print command since HP
Access Control (HP AC) Job Accounting installation will be considered.
Section 11.3 Parameterize queries 95