Adobe InCopy CC 2015 - Manual (Page 190)

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Last updated 6/13/2015
Manage cross-references
When you insert a cross-reference, the Hyperlinks panel indicates the status of the cross-reference. For example, icons
indicate if the destination text appears on the pasteboard
, a master page , a hidden layer , in overset text ,
or in hidden text . Cross-references that link to such destination areas are unresolved. The panel also lets you know
if the destination paragraph has been edited (also called out-of-date) or is missing . Destination text is missing if
either the destination text or the file containing the destination text cannot be found. Hold the mouse pointer over any
icon to view a tool tip description.
In InCopy, you can manage cross-references only if the story is checked out for editing.
Update cross-references
An update icon indicates that the cross-reference destination text has changed or that the cross-reference source text
has been edited. You can easily update the cross-reference. If the destination moves to a different page, the cross-
reference is updated automatically.
When you update a cross-reference, any formatting changes you’ve made to the source text are removed.
When printing or outputting, you are notified if cross-references are out of date or unresolved.
You can also use the Preflight panel to notify you when cross-references are out of date or unresolved. When defining a
profile, select Cross-References in the Text section. See
Define preflight profiles .
1 Select one or more out-of-date cross-references. To update all cross-references, make sure that none are selected.
2 Do any of the following:
• Click the Update Cross-References button in the Hyperlinks panel.
• Choose Update Cross-Reference from the Hyperlinks panel menu.
• Choose Type > Hyperlinks & Cross-References > Update Cross-Reference.
To update all cross-references in a book, choose Update All Cross-References from the book panel menu. You are
notified if any cross-references remain unresolved.
Relink cross-references
If the missing destination text has been moved to a different document, or if the document containing the destination
text is renamed, you can relink the cross-reference. When you relink, any changes made to the source cross-reference
are removed.
1 In the Cross-References section of the Hyperlinks panel, select the cross-reference you want to relink.
2 Choose Relink Cross-Reference from the Hyperlinks panel menu.
3 Locate the document in which the destination text appears, and then click Open.
If any other destination text appears in that document, you can relink additional cross-references.
Edit cross-references
To change the appearance of the source cross-reference or specify a different format, you can edit the cross-reference.
If you edit a cross-reference that links to a different document, the document is opened automatically.
1 Do any of the following:
• Choose Type > Hyperlinks & Cross References > Cross-Reference Options.
• In the Cross-References section of the Hyperlinks panel, double-click the cross-reference you want to edit.
• Select the cross-reference, and choose Cross-Reference Options from the Hyperlinks panel menu.