Adobe InCopy CC 2015 - Manual (Page 145)

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InCopy and InDesign
Last updated 6/13/2015
Placing InCopy files in InDesign documents
Although a typical workflow begins in InDesign, where the basic layout and text and graphics placeholders are defined
and exported to InCopy, a different workflow can start with a stand-alone InCopy content file (.icml or .incx) that you
place in InDesign using the File > Place command.
Consider the following dependencies when you place InCopy content files in an InDesign document:
Styles If the InCopy text file has styles applied, they are added to the InDesign list of styles for the document. In the
event of a style-name conflict, InDesign overwrites the imported style with its existing style.
Layout You can create the basic layout geometry for the content in InDesign, and then create or import the text and
styles from a word-processing application. (Text files placed within InCopy are embedded in the InCopy document and
are not linked to any external file.)
Placing/Duplicating If you place an InCopy content file more than once, each instance of the content appears in the
InDesign Links panel, but they are all managed as one content file. The same is true for any exact copies of a content
file (by any means of duplication).
Note: f you copy and paste some, but not all, of the text in a managed InCopy content file, the result is a new content file
that is not connected to the original and has no link to any external file (InCopy or otherwise). The original and the pasted
portions can be edited independently of each other.
Updates/Management Once multiple instances of a managed content file are present in an InDesign document, they
behave as if they were open in two applications. For example, checking out one instance of the content file locks all other
instances so that you can edit only the checked-out instance. In this case, you would use the appropriate Update
command to refresh the other (open) instances of the content.
More Help topics
Update, restore, and replace links
Accidentally updating your work
Assignment packages
Create and send packages (InDesign)
Under ideal circumstances, all InDesign and InCopy users on the team have access to a server where assignment files
are stored. However, if one or more users don’t have access to a common server, you can create and distribute
compressed assignment packages. After working on the assignment, the InCopy user repackages the assignment and
returns it to be integrated into the InDesign document. Package files created in InDesign include the .icap extension.
The return package files created in InCopy include the .idap extension.
There are two commands for packaging files: Package For InCopy and Package And Email. Use Package For InCopy to
create a compressed package that you can distribute manually; use Package And Email to create a compressed package
that is attached automatically to an e-mail message.
Note: Do not confuse an assignment package with the File > Package command in InDesign that lets you bundle and send
a document and its assets to a printer.