Adobe InCopy CC 2015 - Manual (Page 180)

177
Text
Last updated 6/13/2015
By default, hyphenation and spelling exceptions are located in user dictionary files stored outside the document on the
computer where InCopy is installed (dictionary file names end with a .clam or .not extension). However, you can also
store exception lists inside any InCopy document. In addition, you can store word lists in an external user dictionary,
in the document, or in both. The location of existing dictionaries appears in the Dictionary preferences.
Storing hyphenation and spelling exceptions inside a document makes it easier to treat text consistently when you move
that document to other computers. For this reason, you can merge the user dictionary into the document in Dictionary
preferences. You can also control the location of exceptions from the Create Package Folder dialog box (see
Package
files ). In contrast, storing an exception list outside the document makes it easier to use the same list of exceptions for
multiple documents.
Note: If the user dictionary is merged into the exceptions list, the entire user dictionary is added to the document, even if
the words are not used, thereby increasing the document’s file size.
Applying languages to text
You can use the Language menu in the Character panel to apply a language to selected text. You can also specify a
default language for an entire document, or for all new documents. InCopy also includes a language locking feature that
prevents the language setting in Asian text from being changed when it is part of a selection and a non-Asian language
is chosen from the Language menu. (See
Assign a language to text .)
You can use the Language menu in the Control panel or Character panel to apply a language to selected text. You can
also specify a default language for an entire document, or for all new documents. (See
Assign a language to text .)
Exception word lists
You can exclude words from being considered. For example, if you want to use an alternate spelling for a common word
such as “bicycle,” which you may need to spell in a different way for your company name or for a specific document,
add the word to the list of excluded words so that it will be flagged during a spell check. InCopy can maintain a separate
set of added and removed words for each installed language.
Create or add user dictionaries
You can create a user dictionary, or you can add user dictionaries from previous InDesign or InCopy versions, from
files that others have sent you, or from a server where your workgroup’s user dictionary is stored. The dictionary you
add is used for all your InCopy documents.
1 Choose Edit > Preferences > Dictionary (Windows) or InCopy > Preferences > Dictionary (Mac OS).
2 From the Language menu, choose the language with which you want to associate the dictionary.
3 Do one of the following:
• To create a new dictionary, click the New User Dictionary icon below the Language menu. Specify the name
and location of the user dictionary (which includes a .udc extension), and then click Save.
• To add an existing dictionary, click the Add User Dictionary icon , select the user dictionary file, which
includes a .udc or .not extension, and then click Open.
Note: If you can’t find the dictionary file, you might want to use your system Find command to locate the .udc files (try
using *.udc), note the location, and then try again.
The dictionary is added to the list under the Language menu. You can add words to the dictionary when checking
spelling or by using the Dictionary dialog box.