Adobe InCopy CC 2015 - Manual (Page 183)

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Last updated 6/13/2015
3 Click Import, locate the text file containing your list of spelling exceptions, and then click Open.
Change dictionary preferences
Use Dictionary preferences to specify how InCopy handles hyphenation and spelling dictionaries. Most languages in
InCopy use Proximity dictionaries to verify spelling and to hyphenate words. If you have installed hyphenation or
spelling components from a different company, you can select a different vendor for each installed language.
Note: The Dictionary Preferences dialog box does not enable you to specify the language dictionary used for spell checking
or hyphenating text. This dialog box is used to specify which hyphenation and spelling plug-ins InCopy uses for the language
specified in the Language field. If you use only the default hyphenation and spelling plug-in, you don't need to change any
settings in the Dictionary Preferences dialog box. If you install a different spelling or hyphenation plug-in provided by a
third-party developer, it appears as an option in the Hyphenation Vendor and Spelling Vendor menus in this dialog box.
This would let you select one vendor's hyphenation or spelling engine for some languages and another vendor's hyphenation
or spelling engine for other languages.
1 Choose Edit > Preferences > Dictionary (Windows) or InCopy > Preferences > Dictionary (Mac OS).
2 For Language, specify the language for which you want to edit settings or change the hyphenation or spelling vendor.
3 Create, add, or remove user dictionaries. (See Create or add user dictionaries .)
4 If you have installed a hyphenation component from a company other than Adobe, select it in the Hyphenation
menu.
5 If you have installed a spelling dictionary component from a company other than Adobe, select it in the Spelling
menu.
6 In the Compose Using menu in the Hyphenation Exceptions menu, do one of the following:
• To compose text using the hyphenation exceptions list stored in the external user dictionary, choose User
Dictionary.
• To compose text using the hyphenation exceptions list stored inside the document, choose Document.
• To compose text using both lists, choose User Dictionary And Document. This is the default setting.
7 To add the exceptions list stored in the external user dictionary to the exceptions list stored within the document,
select Merge User Dictionary Into Document.
Note: If you work with many different partners or clients, you might want to deselect the Merge User Dictionary Into
Document option. For example, if you’re a service provider, you probably don’t want your user dictionary merged with
every customer’s file.
8 To recompose all stories when certain settings are changed, select Recompose All Stories When Modified. Selecting
this option recomposes stories when you change the Compose Using settings (see step 6) or when you use the
Dictionary command to add or remove words. Recomposing all stories can take some time, depending on the
amount of text in the document.
9 Click OK.
Using dictionaries in a workgroup
Make sure that each station in your workgroup has the same customized user dictionaries installed and added, so that
a document uses the same spelling and hyphenation rules regardless of who is working on it. You can either make sure
that everyone adds the same dictionaries to their computer, or you can share a user dictionary over the network server.