Adobe InCopy CC 2015 - Manual (Page 152)

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Last updated 6/13/2015
Delete a text macro
1 Select the text macro you want to delete from the Text Macros panel list.
2 Choose Delete Macro from the Text Macros panel menu.
Note: Once you delete a macro, you cannot undo the deletion.
Insert or swap macro text
You can insert macro text in three different ways: Using the Insert Macro Text command to insert macro text at the
insertion point, having macro text inserted automatically while typing, or swapping existing text with macro text.
Insert macro text automatically
If Automatically Swap Macro Text is selected, macro codes are automatically converted to macro text while you type.
For example, if you created a macro code named “cdc,” when you type cdc followed by a word-ending character such a
space or period, Center for Disease Control and Prevention appears. The macro code is case-sensitive.
1 Make sure that Automatically Swap Macro Text from the Text Macros panel menu is selected. (A check mark should
appear next to it.)
2 Type the macro code followed by a word-ending character (space, comma, period, or paragraph return).
If you want to restore the macro code text, choose Edit > Undo until the macro code reappears.
Insert macro text at the insertion point
The Insert Macro Text command places the selected macro text at the current text insertion point.
1 Using the Type tool , click the location where you want to insert the macro text.
2 Do one of the following:
• Press the macro keyboard shortcut for the macro you want.
• Select the macro you want from the Text Macros panel, and choose Insert Macro Text from the panel menu, or
click the Insert Macro Text button .
Swap text with macro text
The Swap Macro Text command searches the text immediately preceding the current text insertion point for any
defined macro code (case-sensitive) and, if one is found, removes the macro code and replaces it with the associated
macro text. For example, you have created a text macro for Centers for Disease Control and Prevention, and the macro
code is CDC. To use the macro, type The CDC, and then with the text insertion point placed immediately following
the macro code, choose Swap Macro Text. InCopy then searches the text immediately preceding the insertion point and
replaces CDC with the macro text Centers for Disease Control and Prevention.
1 Using the Type tool , click to the immediate right of the macro code that you want to replace, or select the text
you want to replace.
2 Choose Swap Macro Text from the Text Macros panel menu, or choose Edit > Swap Macro Text.
Note: The Swap Macro Text command does not continue to search the entire document for every occurrence of the macro
code. To find and replace all instances of a word or phrase, use the Find/Change command.