HP Color LaserJet 4730 Multifunction Printer series - Manual (Page 168)

Using the address book
You can send e-mail to a list of recipients by using the address book feature of the MFP. See your
system administrator for information about configuring address lists.
NOTE You can also use the embedded Web server to create and manage the e-mail address
book. For more information, see Using the embedded Web server .
Creating a recipient list
On the touchscreen of the graphical display, complete the following steps:
1. Touch E-MAIL .
2. Touch To: to open the keyboard screen.
3. Type the first letter of the recipient's name.
4. Touch (address book icon) to open the address book.
5. Navigate the entries in the address book by using the scroll bar. Hold down the arrow to scroll
quickly through the list.
6. Highlight the name to select a recipient, and then touch Add >> .
You can also select a distribution list by touching All , or add a recipient from a local list by touching
the Local button. Highlight the appropriate names, and then touch Add >> to add the name to your
list of recipients.
You can remove a recipient from your list by scrolling to highlight the recipient, and then touching
Remove .
7. The names in the recipient list are placed in the text line of the keyboard screen. If you want, you
can add a recipient that is not found in the address book by typing the e-mail address on the
keyboard. After you are satisfied with your recipient list, touch
OK .
8. Touch OK on the keyboard screen.
9. Finish typing information in the CC: and Subject: fields on the Send to e-mail screen, if necessary.
You can check the list of recipients by touching the down arrow in the To: text line.
10. Press Start .
Using the local address book
Use the local address book to store frequently-used e-mail addresses. The local address book can be
shared between MFPs that use the same server to gain access to the HP Digital Sending software.
You can use the address book when you type e-mail addresses in the From:, To:, CC:, or BCC: fields.
You can also add or delete addresses in the address book.
To open the address book, touch the address book button on the keyboard screen. When you touch
Local , the Edit button appears. Touch this button to add or delete items from the address book.
148 Chapter 6 Scanning and sending to e-mail ENWW