Toshiba Strata CS User Manual

Page 177

HAPTER

15. M

ANAGING

ONTACTS

AND

ORKGROUPS

15-5

BETA DOCUMENT - PRELIMINARY & CONFIDENTIAL

they call you, unless you have turned off that prompt (see“Customizing or
turning off call announcing” on page 18-3).

Note:

You have a limited amount of space for all voice files, including

voice titles. Therefore, if you have many contacts, you can save space by
recording voice titles for the most important ones only. Ask your Strata
CS system administrator how much space you have been allocated and
how much you have used.

To enter a contact’s name and basic information

Choose

File > New > Contact

. The Contact dialog box opens to the

General tab.

If you have global (public and private) contact editing permissions, you
can choose whether this is a private or public contact. Select the
appropriate type on the

Category

drop-down list (not shown in the

previous figure). See “Private and public contacts” on page 15-3 for
more information.

Enter the appropriate information about the contact in the

First Name,

Last Name, Company,

and

Title

fields. The first and last names are

displayed in the Call Monitor view when this contact calls you.

Either a first name or a last name is required. To create a contact that has
the name of a company only, enter the company name into one of these
fields.

If your office uses account codes, you can enter an

Account code

for

the contact. Strata CS automatically uses the account code for the call
when it identifies the contact on an incoming call or when you dial one
of the contact’s numbers on an outgoing call.

If you are prompted to enter account codes when you place calls, you
will hear a double beep instead of a single beep to indicate you are