Toshiba Strata CS - Manual (Page 145)

C HAPTER 12. W ORKING WITH V OICE M ESSAGES IN THE C LIENT 12-15
BETA DOCUMENT - PRELIMINARY & CONFIDENTIAL
Viewing your voice mailbox size__________________________
Your voice mailbox has a limited amount of disk space (in minutes) to store your
voice messages. Ask your Strata CS system administrator for the total number of
minutes that have been allocated to you. The Strata CS default is 20 minutes.
All voice files in all your folders count against your total mailbox space, including
messages in the Deleted folder and recorded conversations. When your mailbox
is full, callers cannot leave you voice mail. They hear a message telling them that
your mailbox is full.
If you log in by using the telephone commands and your mailbox is nearly full,
you Strata CS prompts you to empty the Deleted folder.
To view the amount of space remaining in your mailbox
1. Choose Tools > Options . The Options dialog box opens.
2. Click the Voice Messages tab. The Usage progress bar indicates how
close your voice mailbox is to being full.
Note: When your mailbox is nearly full, you hear a warning message when you
start the Client or when you log in on the telephone.
Setting a maximum length for your voice messages
You can set a maximum length for voice messages. If a message exceeds the time
limit, Strata CS ends the message. The default maximum is 180 seconds (three
minutes). The highest maximum you can set is 600 seconds (five minutes).
To set the maximum length for voice messages
1. Choose Tools > Options . The Options dialog box opens.
2. Click the Voice Messages tab.
3. In the Maximum message length field, enter a number of seconds.
4. Click OK .
Managing greetings ____________________________________
Greetings are recorded messages that callers hear when they reach your voice
mail. For example, “This is Steve. I’m not at my desk at the moment, but leave
me a message and I’ll get back to you soon.”