Gasboy SCII POS - Manual (Page 78)

Point of Sale and Shift Change Disk journal layout 71
03/07/03 Gasboy CFN Series
Amount
This section discusses the amount associated with these events: load drawer, safe drop and final
safe drop, add drawer, void all items, and instant-on refusals
The amount in the system event records is always a positive amount for the load drawer, safe drop,
final safe drop, and add drawer events. The load drawer, safe drop, final safe drop, and add drawer
events affect drawer accounting.
Load drawer
The amount in the load drawer event is the starting balance of the drawer at the beginning of the
clerk’s shift. The load drawer command is used to enter the initial amount of money in the cash
drawer by the clerk at the start of her shift. Most stores find it easier to start all clerks with the
same starting drawer balance that has been loaded in the site using SYS_PAR.
Safe drop
During a clerk’s shift, she may need to increase or decrease the amount of money in the drawer.
When the amount of money in the drawer reaches a predetermined amount (set in configuration),
the clerk is required to decrease the amount of cash in the drawer by performing a safe drop. Safe
drops are usually required at the end of the shift to return the drawer to the starting amount. The
final safe drop may be performed once after the shift has changed. The amount of a safe drop is
always positive and decreases the amount of cash in the drawer.
Add drawer
When the clerk needs to add change to the drawer, the ADD DRAWER command is used. The
amount of change added is always positive and increases the amount of cash in the drawer.
Void all items
The amount in the void all items event does not affect drawer totals and is used only in exception
accounting. When all items of a merchandise-only transaction have been voided, the site creates a
void-all-items event in place of the transaction. The amount in the void-all-items event is the same
as the total amount tendered in the transaction header, had the sale been completed. The sign of the
amount is the same as for the total amount tendered in the transaction header: it can be a negative
value.
Instant-on refusals
The amount in the instant-on refusal event does not affect drawer totals and is used only in
exception accounting. When the site is unable to get approval of an instant-on transaction, an
instant-on event is generated. The amount in the instant-on refusal event is the same as the total
amount tendered in the transaction header, had the sale been remotely authorized. The shift
reference number contains the tender and tender subtype that was refused, and the brief description
contains the transaction number of the locally authorized transaction.