Pre-pay drawer adjustments – Gasboy SCII POS User Manual
Page 44
Point of Sale and Shift Change
Report file formats
37
03/07/03
Gasboy CFN Series
Fuel by other credit
The fuel by other credit record is identified by FOC. Following the record identifier are the:
• 4-digit number of fuel sales,
• 10-digit total number of gallons sold, and
• 10-digit total dollar amount.
For example, if no fuel sales were received for other credit, then the fuel by other credit record is:
FOC,0000,000000.000,0000000.00
Pre-pay drawer adjustments
There are four possible pre-pay drawer adjustments:
• prior shift pre-pays,
• change for other POS,
• change by other POS, and
• outstanding pre-pays.
(The four types are discussed in the following four sections.)
These drawer adjustments account for pre-pay transactions that occur across shifts and across POS
stations. The prior shift and outstanding pre-pays account for pre-pay transactions that cross shifts,
and they are complementary-that is, a prior shift pre-pay appears in the shift it started, and the
outstanding pre-pay appears in the shift where it was completed.
Pre-pay transactions that cross POS stations are also complementary-that is, change that was
accepted for another POS also appears as change accepted by another POS on the other POS’s
shift report.
Hence, for every prior shift pre-pay there is a corresponding outstanding pre-pay, and every
change for other POS has a corresponding change by other POS record.
Prior shift pre-pays
The prior shift pre-pays record is identified by PSP. Following the record identifier are the:
• 4-digit number of prior shift pre-pays, and
• 10-digit total dollar amount of those pre-pays.
Prior shift pre-pays occur when a pre-pay transaction is completed after a shift closes. Prior shift
pre-pays add to the drawer, since the clerk has accepted tender that is not yet accounted for in
sales.
For example, if a single pre-pay sale was started (but not completed) during the current shift for
$10.00, then the prior shift pre-pays record is:
PSP,0001,-000010.00
PSP is always a negative number or zero.