Xerox WorkCentre 6400 - Manual (Page 142)

Accounting
WorkCentre 6400 Multifunction Printer
System Administrator Guide 142
Xerox Standard Accounting
Xerox Standard Accounting (XSA) tracks the number of copy, print, scan, and fax jobs for each user. You
can set limits to restrict the total number of jobs by type that a user can produce. You can then
generate reports listing usage data for individual users and groups.
When XSA is enabled, users must log in to the printer before accessing services. They must also provide
their account details in the print driver before printing documents from a computer.
Note: If XSA is enabled, you cannot enable other accounting modes.
You can create a maximum of:
• 2499 unique XSA user IDs
• 500 General Accounts
• 499 Group Accounts
All user IDs must be assigned to one or more group accounts.
Note: XSA settings and account data are stored in the printer. Xerox recommends that you back-
up settings using the Cloning feature. If XSA settings are lost or deleted, you can restore them
using the cloning backup file. For details, see
Cloning on page 159.
Before you begin:
•
Install Print and Fax Drivers on all user computers.
Enabling Xerox Standard Accounting
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
Setup in CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage
Accounting.
2. Click Enable Accounting.
3. Click OK to accept the confirmation message.
Creating a Group Account
You must create a group account before creating new user accounts.
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
Setup in CentreWare IS on page 17.
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Group
Accounts.
2. Under Group Accounts, type an Account ID using up to 12 digits, then type an Account Name
using up to 32 alphanumeric characters for the new group account.
Note: Each Account ID and Account Name must be unique.
3. Click Add Account, then click OK.