Gasboy TopKAT Online Operation Manual - Manual (Page 57)

MDE-4589 PC TopKAT™ Online Operation and Setup Manual · August 2010 Page B-1
Appendix B: Assumptions
Appendix B: Assumptions
The list of assumptions that have been made about the Hertz PC TopKAT system are listed
below:
• The format of the MS-Excel sheets are fixed. The MS-Excel file, which is made available
to the Hertz PC TopKAT Online software must be named as “PCTopKAT_OnLine.xls”
and must be placed in the sub-folder “C:\Program Files\Gasboy\PC TopKAT
Online\Files” by Hertz.
• The date of the transaction determines which “page” is updated. It is possible to have
empty pages if no transactions occur during a day. The date fields on the Daily Fuel
Record, Dipstick/Meter Reading, and Daily Reconciliation sheets are populated when the
user creates a new series of sheets for the next reporting period.
• The “Tank Number” fields on the pump meter page are populated by Hertz. This tank
number is matched to the tank number in the transaction to determine which page must be
updated with the reading.
• The “I.C. Number” is the equipment number.
• Each piece of equipment will be identified in the database as EITHER “On Highway” OR
“Off Highway”.
• Each piece of equipment will be identified in the database as EITHER “Rental
Equipment” OR “Mechanics Truck (service vehicle)” OR “Delivery Truck (service
vehicle)” OR “Misc/Other”.
• The record for each piece of equipment will contain a flag to determine if the equipment
has been fueled before. It will be the responsibility of the AS400 program to set this flag
correctly.
• Any transactions already in the Hertz PC TopKAT Online database will not update the
sheet.
• Manually entered transactions in the Hertz PC TopKAT Online software will not update
the sheet.
• Create a new “Totalizer Transaction” to record pump totalizer readings.
• Only the latest dipstick and totalizer transactions for each day will be used.
• Product 1 will always be Unleaded and Product 2 will always be Diesel.
• On the “Daily Fuel Record” sheet, if more transactions occur then there are rows
available, the transactions will not update the sheet.