Ricoh FAX4500L User Manual

Page 98

4-4. Personal Codes

Personal Codes allow you to track machine usage; they are printed for each com -
munication on the TCR and other reports. They can also be used with the Re-
stricted Access feature, to ensure that unauthorized personnel do not use the
machine.

Each user can be given a Personal Code. With each code, you can store:
❐ A name: This will be printed on reports to identify the users of the machine.
❐ A Confidential ID: This must be different for each Personal Code. If somebody

sends you a confidential message, they can override the machine’s Confiden -
tial ID with the Confidential ID stored with your Personal Code, if you inform
them of your code. If so, the machine will print a report that will inform you
when the message has arrived. Then, you must input this Confidential ID to
print the message.

Storing a Personal Code

1. Function 6 0 2 2 2 2

7 1

Note:

At this time, you can print a Per -
sonal Code List if you press

→

Start .

2. Input a Personal Code that you want to

store in your machine for later use.
Example: 5 4 7 7

Press No if you entered the

wrong code.

3. Yes

PERS. CODE ENTER ID CODE

PRINT LIST

TO CANCEL

PERS. CODE

YES

5477

PERS. CODE ENTER LABEL

5477

ABC

SECTION 4. PROGRAMMING THE MACHINE