Merge printing, Notes – Brother WP-700D User Manual

Page 86

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Merge Printing

When copies of the same letter must be sent to a number of people, the merge

printing function extracts the different data, such as addresses and salutations,

from the Merge file you want to use and incorporates it into the master letter. It
then prints as many different copies as there are lines of data (records) with an
asterisk in the Merge file. Proceed as follows:

1. Refer to “Starting File Prinf on page 65 to print the master document.

When the print menu screen appears, set the

merge

option to

YES.

(See “Starting File Prinf on page 65.) At this point, you may also change

other settings on the menu as well. Pressing I

returw

I to exit the print menu

screen when the

merge

option has been set to

YES

will display the

MAIL MERGE INDEX screen, listing all the Merge files on the current dis

kette. If the Merge file you want to use is not on the current diskette, insert the

correct diskette.

<< MERGE INDEX >>

PRINT FILEiXXXXXXXX

REMAINiXXX.XK

(ХХЛ)

ADDRESS2.MRG (XX.X)

ADDRESS3.MRG (XX.X)

ADDRESS4.MRG

(XX.X)

Select a file and

press RETURN to start printing*

Select the Merge file that you want to use with the master document and
press

to start printing. You may also press

at this point to

return the system to the WP INDEX screen. All the functions available during

normal file printing are also available during merge printing. (See “Printing a
Documenf on page 65.)

NOTES:

• If there is no data in the Merge file corresponding to a merge symbol in the

text file, a single space will be printed.

• Printing of merge data is done according to the mode (NORMAL, BOLD,

UNDERLINE, etc.) in effect when the merge symbol was entered.