Xerox WorkCentre 7970-3795 - Manual (Page 173)

Faxing
Using the Address Book
This section includes:
•
Adding an Individual Entry to the Device Address Book ................................................................................ 173
• Editing an Individual Address Book Entry ............................................................................................................. 174
• Editing or Deleting Favorites in the Device Address Book .............................................................................. 175
• Printing a Fax Report .................................................................................................................................................... 175
Adding an Individual Entry to the Device Address Book
The Device Address Book can contain up to 5000 contacts. If the Add button is unavailable, the address
book has reached its limit.
Before you can use this feature, the system administrator must enable Create/Edit Contact from Touch
Screen for All Users.
To add a recipient to the Device Address Book:
1. Press the
Services Home button, then touch Email.
2. Touch New Recipient.
3. Touch the Enter email address and select Add field, then use the touch screen keyboard to type the
email address.
4. At the end of the address field, touch the Add to Address Book icon.
− To add the recipient to the address book, touch Create New Contact.
− To add the new recipient information to an existing address book contact, touch Add to
Existing Contact.
5. To add name and company information for the new entry, to the right of the contact field, touch the
i button.
a. Enter a name into the First Name, Last Name, or Company field, then touch
OK.
Note: The first entry into one of the fields becomes the display name for the contact information.
b. Enter names into the remaining fields, then touch OK after each entry.
6. At the Additional Contact Information page, touch OK.
7. To enter a fax number for the contact, to the right of the green fax icon, touch the field.
8. Touch
Enter Fax Number, use the alphanumeric keypad to enter the number, then touch OK.
9. To enter an Internet fax number for the contact, to the right of the blue Internet Fax icon, touch the
field. Touch Enter Internet Fax Number, use the alphanumeric keypad to enter the number, then
touch OK.
10. To mark a contact as a favorite, to the right of the global address book, email, fax, or Internet fax
fields, touch the corresponding star.
11. To save the contact to the Device Address Book, touch OK.
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User Guide