Kofax Communication Server 10.0.0 - Manual (Page 80)

TCfW Communication Server Client
© Copyright Kofax. All information is subject to change without notice. 80
6.6 FIS Folder
The Fax Information System stores documents for easy retrieval from both internal and external locations.
These stored documents are usually company documents such as leaflets, forms, price lists and any other
information your company wants to make widely available. You can access FIS documents via TCfW or
remotely from any fax machine. You can also attach FIS documents to outgoing messages.
You can store any message in the FIS Folder, simply store it the same way you store a message in any
other folder. Remember that the name of the message has to be numerical for fax retrieval. Access
authorization to the FIS Folder is defined in user profiles.
Difference between the FIS Folder and normal Message Folders:
Filters for the file name are pre-defined in User Profiles so each user can only access a limited selection of
FIS documents.
To access the FIS Folder remotely, you need a fax PIN code, a fax password and a FIS prefix defined in
your User Profile. The filter for the Message Name field consists of the TCfW FIS prefix and the filter
entered.(See 6.5 Message Folder for a description of FIS-Folder fields.)
You can create and delete self-defined Private Folders. These folders are stored in your PC or LAN
environment and not on the TCOSS server. You cannot create or delete folders on the Kofax
Communication Server, but you can copy them to your PC environment.
6.7 Private Folders
You can create your own personal user folders on your Workstation, in which you can save your messages.
Note: If your User ID is longer than 12 characters, you are not able to save messages into these folders. By
the same token you cannot copy a message folder into a private folder.
6.7.1 Creating a New Private Folder
1) Select Create / Add Folder from the Folder menu.
2) Enter a name for the new folder in the Folder Name field.
3) Specify the path (drive and directory) where you want the folder to be located.