Kofax Communication Server 10.0.0 - Manual (Page 61)

TCfW Communication Server Client
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5.2.1 General Area
All fields in this area can be used in cover sheets. This area contains the basic information about each
recipient:
Short name (user ID)
Company
Department
Full Name
Salutation
Free Text (comment)
The Short Name field contains the abbreviation of the recipient that you can enter in the Recipient field of
the message window.
5.2.2 Address Area
The address area, the lower half of the Recipient window, is where you define one or more sending
services with which the recipient can be reached. Each service is represented by an entry in the list.
To establish a service for the recipient, follow these steps:
1) Select a service from the Service drop-down list, and fill in any fields below this.
2) Enter a number in the small Address No . field to determine this services‘ sequence — enter 1 if you
want Kofax Communication Server to use this service first when you send a message.
3) Check the Active check box, otherwise this service is not used, and is present in the list only to save you
the trouble of retyping it in case you decide to activate it again.
4) Click the Save Addr button once you defined the service to put it in the list.
5) Click OK to save your settings and exit this window.
The fields and boxes of the address area are explained in detail below.
Service Field
Depending on the type of service, the address area offers different windows for entering addresses. Kofax
Communication Server supports the services of Fax, Telex, X400, TC and Free Format. The system does
not check the syntax of messages to be sent by other service types.
Address Number Field
The address sequence number, together with the Active check box, controls the order in which the address
is used. When you enter a recipient's short name, Kofax Communication Server sends the message to the
first address, the one with the lowest address sequence number, provided the address is active. If Kofax
Communication Server cannot deliver the message, it will use the next active address as an alternate
number for subsequent sending attempts.
Follow these steps to change the sequence number of an address:
1) Select a recipient from an Address list.
2) Click the Edit button.