Rice Lake TransAct 5.0 - Installation & Operation Manual - Manual (Page 30)

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Enter the dollar amount received. You can leave this amount zero, and instead, select the
invoices that are being paid by double clicking on the Pay column. The receipt field will
automatically be updated to an amount equal to the unpaid balances of the selected
invoices.
Date / Calendar
Enter the date this customer payment was received.
Reference
Enter up to 10 characters as a reference for this receipt. This could be a check number,
credit card authorization number, etc.
Auto Distribute Button
After an amount is entered into the received field, you must still distribute that money to
the unpaid invoices that appear in the list. Click this button to have the program distribute
the amount received to the unpaid invoices automatically. Invoices are paid off from top
to bottom (oldest to newest) until all money has been distributed.
The default distribution scheme can be altered by choosing to distribute to finance
charges first in the Payment and Receipt Options screen.
Invoice List
This is a list of all unpaid invoices and undistributed payments for the selected account.
The list contains these fields:
Invoice / Ticket The invoice number. If this is an invoice that was
generated at ticketing time (account is set up as a
"Ticket is Invoice" account) then the ticket number will
follow the invoice number. Undistributed receipts are
designated by the letters "Rcpt" followed by the receipt
number. Undistributed reverse receipts are designated
by the letters "RevRcpt" followed by the receipt
number.
Date Due The due date for an invoice or the date paid for a
payment.
Amount Due The balance due on the invoice or the amount paid for
an undistributed payment. This amount is negative (in
parenthesis) for an undistributed payment.
Pay Double click on this column to distribute the customer