Apple Numbers '09 - Manual (Page 33)

Chapter 2 Creating, Saving, and Organizing a Numbers Spreadsheet 33
4 If you want the spreadsheet to display a Quick Look in the Finder in Mac OS X version
10.5 or later, select “Include preview in document.”
If you always want to include a preview in your spreadsheets, choose Numbers >
Preferences, click General, and select “Include preview in document by default.”
5 If you want to save the spreadsheet as an iWork ’08 or Excel spreadsheet, select “Save
copy as” and choose iWork ’08 or Excel Document from the pop-up menu.
6 If you or someone else will open the spreadsheet on another computer, click
Advanced Options and set up options that determine what’s copied into your
spreadsheet.
Copy audio and movies into document: If you use movies or sound files in your
spreadsheet, selecting this checkbox saves the movie or sound files with the
spreadsheet so the files play if the spreadsheet is opened on another computer. You
can deselect this checkbox so that the file size is smaller, but the media files won’t play
on other computers. See “Reducing Image File Sizes” on page 198 and “Reducing the
Size of Media Files” on page 212 to learn other techniques for reducing file size.
Copy template images into document: If you don’t select this option and you open
the spreadsheet on a computer that doesn’t have Numbers installed, the spreadsheet
might look different.
7 Click Save.
In general, you can save Numbers spreadsheets only to computers and servers that
use Mac OS X. Numbers is not compatible with Mac OS 9 computers and Windows
servers running Services for Macintosh. If you must save to a Windows computer, try
using AFP server software available for Windows to do so.