Apple Numbers '09 - Manual (Page 237)

Chapter 11 Sharing Your Numbers Spreadsheet 237
Exporting a Spreadsheet to Other Document Formats
You can share your Numbers spreadsheets on different platforms and with various
applications by exporting them to a file in PDF, Excel, or comma-separated values
(CSV) format.
To learn how to Go to
Create a PDF file of your spreadsheet and
optionally password-protect it “Exporting a Spreadsheet in PDF Format” on
page 237
Create a file of your spreadsheet that can be
opened and edited in Microsoft Excel on a
Mac OS X computer or on a Windows computer “Exporting a Spreadsheet in Excel Format” on
page 238
Create a file of your spreadsheet for applications
that can open CSV files “Exporting a Spreadsheet in CSV Format” on
page 238
Exporting a Spreadsheet in PDF Format
PDF files can be viewed or printed in Preview, viewed or printed in Safari, and edited
with a PDF application.
To create a PDF file of your spreadsheet:
1 Choose Share > Export.
2 Click PDF.
3 Choose an image resolution from the Image Quality pop-up menu.
Good: Images are downsampled to 72 dpi.
Better: Images are downsampled to 150 dpi.
Best: Images aren’t scaled down.
4 Choose which sheets to export from the Layout pop-up menu.
Sheet View: Exports each sheet to a single page in the PDF.
Page View: Exports the selected sheet using the pagination currently configured in
Print View. To learn about Print View, see “Dividing a Sheet into Pages” on page 42.
5 Click the Security Options disclosure triangle to password-protect the PDF.
Passwords are limited to 32 ASCII characters. Select one or more of the following options.
Open Document: Specify a password required to open the PDF.
Print document: Require a password to print the PDF. If you select this option, also
select Open Document and specify a password.
Copy content from the document: Specify a password required to copy content from
the PDF.
6 Click Next to specify a name and location for the PDF.
7 Click Export to create the PDF.