Rice Lake TransAct 3.5 User Manual

Page 62

Admin

Archive Transactions

Version 3.5

Figure 44. Backup Warning

To backup the database prior to archiving, click

Yes

. Archiving continues, once the backup is complete.

When a backup, prior to archiving, is not desired, click

. To return to the

Archiving Transactions

window, click

Cancel

If a filename has been highlighted in the

List of archive files

or a duplicate filename typed in the

Archive

Name:

option box, a warning appears. To return to the

Archiving Transactions

window, click

. Enter

a different filename in the

Archive Name:

option box. To overwrite the existing filename, click

Yes

If a filename is not specified, a warning appears. To return to the

Archiving Transactions

table, click

. Type a filename in the

Archive Name:

option box. To continue, click the

Archive

button. To use

the default filename, place the mouse I-beam in the filename option box and double click.

Deleting Existing Archive Files

Deleting archive files requires more care and system planning than deleting old backup files. Archiving
removes old transactions from the TransAct database. Restoring an archive file or a backup created
prior to archiving, is the only way to view archived transactions. If the file has been deleted, the
transactions stored in the archive file are deleted.

If archive files have been backed up or copied to another media, such as a floppy diskette, zip disk or
tape backup system, the files can be safely deleted from the computer hard drive. Archived files can
be restored from the other backup source to the computer hard drive. These transactions can be restored
into the TransAct program.

To delete archive files, select the file from the list of filenames.

Figure 45. Archive file list

To delete the selected file, click

Delete

. A warning appears before the file is deleted. To delete the file

and continue, click

Yes

. To return to the

Archiving Transactions

window, click