Kofax Communication Server 9.1 - Manual (Page 34)

Client Applications Administrator‘s Manual Version 5.32.00
©Kofax, Inc. 34/203
If a user with restricted authorization writes a message to a recipient who can be reached
through several services, all services for which the user has no rights will be deactivated
automatically. If there is no active address left, the recipient entry in the recipient list will
appear in square brackets and the message will not be sent:
[To: SM,Markus Schmid]
For a user to be able to use a service, this check box must either be set to Use without
restriction or Authorization needed.
If a new service is added later it will not automatically become part of the service list in the
user profiles. Each user profile must be edited separately to grant users with Restricted use
of services the right to use this new service.
4.5 Manual Fax
KCS provides fax server functions to users without TCfW. With proper authorization, users
can access the FIS folder from any fax machine.
For step by step instructions for retrieving FIS folder documents by fax, see our TCfW User
Manual.
To retrieve stored documents from the FIS folder via phone and fax, the user must specify the
following values:
4.5.1 Access Number
This number identifies the user and should be kept secret. This PIN code, together with the
number 8 and the second access number, enables fax machines to be used as scanners
(e.g., send fax to 661338-8024).
4.5.2 Access Password
For additional security when scanning documents or retrieving FIS documents remotely.
4.5.3 FIS Prefix
Sets the prefix value for the FIS folder Select Criteria. This is essential, because only numbers
can be entered by phone.
4.5.4 Default Fax Number
The number at which the user receives all messages and notifications.