HP MFP M528f Monochrome Laser Printer - Manual (Page 88)

Set up Scan to Email
The printer has a feature that enables it to scan a document and send it to one or more email addresses.
● Introduction
● Before you begin
● Step one: Access the HP Embedded Web Server (EWS)
● Step two: Configure the Network Identification settings
● Step three: Configure the Send to Email feature
● Step four: Configure the Quick Sets (optional)
● Step five: Set up Send to Email to use Office 365 Outlook (optional)
Introduction
To use this scan feature, the printer must be connected to a network; however, the feature is not available until it
has been configured. There are two methods for configuring Scan to Email, the Scan to Email Setup Wizard for
basic and Email Setup for advanced.
Use the following information to set up the Scan to Email feature.
Before you begin
To set up the Scan to Email feature, the printer must have an active network connection.
Administrators need the following information before beginning the configuration process.
● Administrative access to the printer
● DNS suffix (e.g., companyname.com)
● SMTP server (e.g., smtp.mycompany.com)
NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,
contact the email/Internet service provider or system administrator for the information. SMTP server
names and port names are typically found by doing an Internet search. For example, use terms like "Gmail
smtp server name" or "Yahoo smtp server name" to search.
● SMTP server authentication requirements for outgoing email messages, including the user name and
password used for authentication, if applicable.
NOTE: Consult your email service provider's documentation for information on digital sending limits for your
email account. Some providers may temporarily lock your account if you exceed your sending limit.
Step one: Access the HP Embedded Web Server (EWS)
Open the EWS to start the set-up process.
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