Oki B4545 MFP - Manual (Page 71)

71
Directory
Caution - You must always enter the field separator character, even if one or
more of the fields are left blank. In the example above, which uses a semi-colon
as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.
P
ROCEDURE
To import a directory:
17 OK - DIRECTORY / IMPORTATION
+
Select WITH to authorize the importation of a directory.
+
Create your directory on a PC in a file whose structure corresponds to that set
out above. In order to be recognized as a directory, the file name must
include the word directory and must have a .csv extension. For example:
smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.
+
Create an e-mail addressed to your fax E-mail address, attach the file to it,
and send your message via your mail server.
+
Your fax will receive the e-mail containing the directory when it connects to
the mail server, and will automatically import the attached file into its
directory.
+
Repeat the procedure as many times as required, for instance to update all
the LAN faxes on your network with the same directory.
Caution - Importing a new directory completely overwrites any existing directory
entries on the fax machine. Once your fax machine has a complete directory, we
advise you to disable importing in order to protect the data already on the fax.
To disable importing:
17 OK - DIRECTORY / IMPORTATION
+
Select WITHOUT to prevent users from importing a directory.
E
XPORTING A DIRECTORY
You may also export a directory from a fax machine as a text file, and send it to
any mail client (be it PC or fax based), in the form of an e-mail attachment entitled
directoryxxx.csv.
To export the directory:
18 OK - DIRECTORY / EXPORTATION
+
Key in the e-mail address of the PC or other fax machine to which you want
to export the directory. You may export a directory to several fax machines
simultaneously (refer to paragraph Dialing, page -76).
+
Confirm by pressing OK.