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Sheet, Workbooks, Working with worksheets – Nokia 9500 User Manual

Page 44: Working with cells

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9.

Sheet

In

Sheet

you can store your data in a file that is called a workbook. Each workbook contains at least one worksheet. A workbook

can also contain charts; a chart sheet is a sheet containing a chart that is based on data from a worksheet.
Go to

Desk

>

Office

>

Sheet

.

Workbooks

To create a new workbook, press Menu, and select

File

>

New workbook

.

To open an existing workbook, press Menu, and select

File

>

Open

. Browse for the folder where the file is saved.

Tip: To open recently used workbooks, press Menu, and select

File

>

Recent workbooks

.

Working with worksheets

To insert data into cells, move to the cell with the scroll key, and enter the information.
To select an entire row in a worksheet, move the cursor to the first cell on that row, and press Shift+scroll key left. To select an

entire column, move the cursor to the first cell of the column, and press Shift+scroll key up.
To format worksheets, select the cell or cells you want to format, press Menu, and select

Format

and an appropriate menu option.

You can change the font and number formats, and adjust alignment, row height, and column width. To format borders or the

background color of a cell, select

Format

>

Cell appearance

>

Borders

or

Background color

.

To add a new worksheet into a workbook, press Menu, and select

Insert

>

New worksheet

.

To switch to another worksheet, press Menu, and select

View

>

Worksheets

, or

Sheets/Charts

if the workbook contains at least

one chart. Select the worksheet, and press

OK

.

To keep rows visible when scrolling, select the row below the area that you want to remain visible. To keep columns visible,

select the column to the right of the area that you want to remain visible. Press Menu, and select

View

>

Freeze panes

.

To search for data, press Menu, and select

Edit

>

Find

. Enter the text or numbers you want to find, and press

Find

. To search the

worksheet according to certain criteria, press

Options

.

To rename a worksheet, press Menu, and select

Format

>

Rename worksheet

. Enter the new name, and press

Done

.

Working with cells

To clear contents or formatting from cells, select the cells, and press

Clear

. If you select

Formats

, the formatting of the selected

cells is removed, but the content remains. The default style is used. If you select

Contents

, the content of the selected cells is

deleted, but the formatting stays the same.

All

clears both formatting and contents of the selected cells.

To insert cells, select the area where you want to insert new cells, press Menu, and select

Insert

>

Cells

. You can insert cells

above (

Shift cells down

) or to the left (

Shift cells right

) of the selected range. If you have selected only one cell, only one new

cell is inserted, and if you have selected a range of cells, a corresponding range of blank cells is inserted. To insert a new row or

column, select

Entire row

or

Entire column

, and press

OK

.

To select a range of cells, press Menu, and select

Edit

>

Select

. To select the entire worksheet, select

Entire worksheet

in the

Range

field.

Tip: To select column A, select

Reference

, move to the

Reference

field and type A:A. Similarly, to select columns from

A to C, type A:C. To select row 1, type 1:1. To select columns from A to C and rows 2 and 3, type A2:C3.

To select the cells you have named on the worksheet, press Menu, and select

Edit

>

Select

. Select

Named cells

in the

Range

field,

and select the cell in the

Named area

field. Once you have selected the cell, press

Done

.

To rearrange the order of cells, select the cells, press Menu, and select

Tools

>

Sort

>

Top to bottom

or

Left to right

. On the

1st

column

or

1st row

page, select the direction of sorting, and to sort by case, select

Yes

in the

Case sensitive

field. If you have

selected more than one row or column, move to the second and third page to sort the next column or row.
To insert a function into a selected cell, press

Insert function

in the worksheet. Functions are used to automate calculations. You

can choose from different function categories, and each category has a set of functions. For example, MIN finds the lowest value

in the numeric contents of a selected range of cells, AVERAGE calculates the average of the values, and SUM adds the values

together. Once you have selected a function, press

Done

. The function is inserted into the selected worksheet cell. On the

worksheet, press

Point reference

, select the cells you want to include in the function with Shift+scroll key, and press

OK

.

See "List

of functions{No generated text before found for '#comma'}" p.45.

Copyright © 2004 Nokia. All Rights Reserved.

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