Ricoh H545 - Manual (Page 64)

Other Features
48
4
Programming the personal codes
The main advantage of Personal
Codes is that they allow you to track
machine usage You can still use Per-
sonal Codes to personalize your fax
messages, by using the Label Inser-
tion feature.
Each user can be given a Personal
Code. While programming, you can
store the following items with each
Personal Code:
❖ ❖ ❖ ❖ A name:
This will be printed on reports,
such as the JOURNAL, to identify
the users of the machine.
❖ ❖ ❖ ❖ A Confidential ID:
This must be different for each Per-
sonal Code, and different from
your machine's Confidential ID. If
somebody sends you a confiden-
tial message, they can override
your machine's Confidential ID
with the Confidential ID stored
with your Personal Code, if you in-
form them of this ID. If so, the ma-
chine will print a Confidential File
Report that will inform you when
the message has arrived. Then, you
must input this Confidential ID to
print the message.
Note
❒ The Personal Code is a four digit
code. It can have any value from
0001 to 9999.
❒ You cannot register more than 30
Personal Codes with Names and
Confidential IDs in this machine.
Reference
Using Personal Codes: see P.22
“Personal Codes”.
Journal: see P.67 “Journal (Function
41)”.
Confidential File Report: see P.37
“Printing messages Received into
Memory (Function 52)”.
Confidential ID: see P.36 “Storing
& Editing the Confidential ID”.
Receiving Confidential Messages:
see P.37 “Printing messages Received
into Memory (Function 52)”.