Konica Minolta bizhub C350 - Manual (Page 9)

1.7 Precautions for Operation Control 1
bizhub C350 1-5
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1.7 Precautions for Operation Control
This machine and the data handled by this machine should be used in an office
environment that meets the following conditions.
Roles and Requirements of the Administrator
The Administrator should take full responsibility for controlling the machine, thereby
ensuring that no improper operations are performed.
G A person who is capable of taking full responsibility for controlling the machine
should be appointed as the Administrator to make sure that no improper
operations are performed.
G The Administrator should inform all general users of Boxes (User Boxes) of their
correct use based on the corresponding machine operation management.
G When using an SMTP server (mail server) or an FTP server, each server should
be appropriately managed by the Administrator and should be periodically
checked to confirm that settings have not been changed without permission.
Password Usage Requirements
Be sure that the passwords for Boxes (User Boxes) and for Locked Jobs and the
Administrator Code are appropriately managed so that they are not disclosed. In
addition, specify a password that cannot easily be guessed.
G The Administrator should:
❍ Ensure that nobody will have a chance to know the Administrator Code set for
the Admin. Mode.
❍ Change the Administrator Code set for the Admin. Mode at regular intervals.
❍ Make sure that any number that can be easily guessed from his or her
birthday or employee number is not used for the Administrator Code set for
the Admin. Mode.
❍ If the Administrator Code set for the Admin. Mode is initialized, set a new one
as soon as feasible.
G The general user should:
❍ Make sure that the password set for the Locked Job or Box (User Box) will not
be known to anybody.
❍ Change the password set for the Box (User Box) at regular intervals.
❍ Make sure that any number that can be easily guessed from his or her
birthday or employee number is not used for the password set for the Locked
Job or Box (User Box).