Kodak 500 - Manual (Page 120)

A-61628 December 2011 6-3
Password protecting the
Scan Station You can require a user to log into the Scan Station before scanning. If
you want to assign a Device password, see the section entitled,
“Device settings” in Chapter 3. This security feature is intended for use
in companies or departments that have sensitive material that they
want to prevent being scanned and distributed. Once the password is
assigned, access will be blocked to all users who do not know the
password. On a Scan Station that is password-protected, users will be
given three tries to correctly enter the password. After the third failed
attempt, the Scan Station displays a warning message for several
minutes and then will return to the password entry screen.
The device password also works in conjunction with the inactivity timer
built into the Scan Station. In normal operation, after a Scan Station has
been used and has remained idle for 30 seconds, a warning screen will
be displayed asking the user if they want to reset all Scan Station
settings to the default state. If no selections are made, then after two
more minutes of inactivity, the device will be returned to its default state.
If the user selects OK when the initial warning is displayed, the Scan
Station will be returned to its default state immediately. If Cancel is
selected, the current configuration settings are maintained, the timer is
reset and the Scan Station will start monitoring for inactivity again.
In addition to assigning a device password, you can require the user to
login before starting a scan session. See Chapter 3, “Configuration
options” for more information.
Password protecting the
administrative
configuration file When using the USB Drive option to update the configuration file, it is
highly recommended to password-protect the file.
To protect your administrative configuration file you can assign a
password to your file by using the User>Configuration Password
option. Refer to the section entitled, “Password protecting the
configuration file” in Chapter 3 for procedures. This prevents access to
the configuration file in the following ways:
• If the configuration file is saved with this password, it cannot be read
by a user running the Configuration Organizer without knowing the
password. If a flash drive that contains a password-protected
configuration file is inserted in the Scan Station, the user will be
prompted to enter the password. Failure to correctly enter the
password forces the Configuration Organizer to ignore the file and
proceed as if no file exists.
• When a password configuration file is used to update a Scan Station,
the password is applied to the configuration file on the Scan Station
and any attempt to modify the Scan Station’s configuration file
requires the correct password before any changes can be made. It is
imperative that the password be kept in a safe place and not
forgotten. If the password is forgotten, you must contact Kodak
Service to unlock the Scan Station.