Kofax Communication Server 10.0.0 - Manual (Page 85)

Client Applications Administrator‘s Manual Version 10.0.0
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ignore button. Then select ―Save As‖ from the file menu and select ―Rich Text Format‖ in
the ―Save As‖ window
Create a new message with TCfW.
Attach your Rich Text file (as file not as text) to your message.
Choose ―Attach‖ from the Menu in TCfW and click on file. Choose your Rich Text file in the
―Attach File to:‖ window. Next you have to check the ―As file‖ checkbox in the Attach
window and uncheck the ―As text‖ checkbox.
Save your message as coversheet.
Ch oose ―Message‖ and then ―Save As‖ from the menu in TCfW. In the ―Save As‖ window
check the ―Save As Coversheet‖ checkbox and select the folder you want to use for storing
the coversheet.
7.3.2 Additional Cover Sheet Variables
Two new cover sheet variables have b een defined to be used within ―To‖ and ―cc‖ lists of both
standard and RTF cover sheets:
$L1anystring$ is converted to ―anystring‖ in the first entry of a recipient list but does
not appear in all other entries.
$L2anystring$ does not appear in the first entry of a recipient list, but is converted to
―anystring‖ in all other entries.
These variables should only be used within the brackets of the $To<...>, $to<...>, $Cc<...>
and $cc<...> cover sheet list variables. Their purpose is to add a descriptive st
ring like ―To: ―
to the first recipient list entry and a different string, e.g. spaces to keep the indent, to the
following list entries.
7.3.3 Changed Syntax of ―To‖ and ―cc‖ Lists in RTF Cover Sheets
In a line where $To (or $to) is used, $To should be the first sequence of characters in this line.
In this way $To marks the beginning of a line. The closing square bracket > may be on a
different line following the line containing the $To<. It actually has to be on the next line if one
wants to have a separate line for each recipient.
The $To<...> command in RTF covers is interpreted in the following way: $To< and > are
removed. The remaining rich text between these markers (possibly containing line feeds) is
copied as many times as there are recipients, or removed altogether if the list is empty. All
cover sheets variables are resolved, including the newly defined $L1...$ and $L2...$ variables.
In contrast to RTF covers recipient lists of standard cover sheets are limited to one line, the
closing bracket has to be on the same line, and the text before the $To< variable is set to
spaces in all list entries except the first.
The processing of recipient lists in RTF cover sheets is not line oriented, so the ―Line feed‖
sequence has to be included by putting the closing bracket on the next line if necessary. The
text before the $To< variable is not set to spaces for extra entries like in the standard cover,
so one uses the $L1..$ and $L2..$ variables instead.
Example of recipient list in an RTF cover sheet:
$To<$L1To:$$L2 $ $Name$, $Comp$, $Dept$
>$cc<$L1cc:$$L2 $ $Name$, $Comp$, $Dept$
>
Resulting view:
To: John Smith, ACME Ltd., Export
cc: Hans Meyer, Export International PLC., Contracts
Peter Best, Best Company & Co, Sales