Use the address book, Create a recipient list, Use the local address book – HP Color LaserJet CM4730 Multifunction Printer series User Manual

Page 187: Create a recipient list use the local address book, Information, see

Use the address book

You can send e-mail to a list of recipients by using the address book feature of the device. See your
system administrator for information about configuring address lists.

NOTE

You can also use the embedded Web server (EWS) to create and manage the e-mail

address book. The EWS e-mail address book can be used to add, edit, or delete single e-mail
addresses or e-mail distribution lists. For more information, see

Embedded Web server

Create a recipient list

From the Home screen, touch

E-mail

Complete one of the following steps:

●

Touch

To:

to open the keyboard screen, and then type the recipients' e-mail addresses.

Separate multiple e-mail addresses with a semicolon or by touching

Enter

on the touchscreen.

●

Use the address book.

On the Send E-mail screen, touch the address book button ( ) to open the address
book.

Navigate the entries in the address book by using the scroll bar. Hold down the arrow to
scroll quickly through the list.

Highlight the name to select a recipient, and then touch the add button ( ).

You can also select a distribution list by touching the drop-down list at the top of the
screen and then touching

All

, or add a recipient from a local list by touching

Local

in the

drop-down list. Highlight the appropriate names, and then touch to add the name to
your list of recipients.

You can remove a recipient from your list by scrolling to highlight the recipient, and then
touching the remove button ( ).

The names in the recipient list are placed in the text line of the keyboard screen. If you want, you
can add a recipient that is not found in the address book by typing the e-mail address on the
keyboard. After you are satisfied with your recipient list, touch

Touch

Finish typing information in the

CC:

and

Subject:

fields on the Send E-mail screen, if necessary.

You can check the list of recipients by touching the down arrow in the

To:

text line.

Press

Start

Use the local address book

Use the local address book to store frequently-used e-mail addresses. The local address book can be
shared between devices that use the same server to gain access to the HP Digital Sending software.

You can use the address book when you type e-mail addresses in the

From:

To:

CC:

, or

BCC:

fields.

You can also add or delete addresses in the address book.

To open the address book, touch the address book button ( ).

ENWW

Use the address book 171