Xerox Phaser 3100MFP/X - Manual (Page 49)

Phaser 3100MFP/X
- 44 -
7 - Directory
Directory
Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.
Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features,
page 57.
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1 Press , enter 11 using the keypad.
2 Enter the NAME of your contact with the
alphanumerical keypad (20 characters maximum),
confirm with OK.
3 Enter the TEL number of your contact with the
numerical keypad (30 digits maximum), confirm
with OK.
4 Choose the RECORD NO from your directory with
the numerical keypad or accept the displayed
number, and confirm with OK.
5 Select W. ASSOC. KEY if you want to assign a
shortcut key (letter) to your subscriber record. The
first available letter appears, use or to choose
another letter. Confirm with OK.
6 Select the appropriate transmission RATE to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.
Creating subscribers list
To create subscribers list:
12 - DIRECTORY / NEW GROUP
1 Press , enter 12 using the keypad.
2 Enter the LIST NAME with the alphanumerical
keypad (20 characters maximum), confirm
with OK.
3 CALLED NUMBER: use or to select from
existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.
4 Enter the GROUP NUMBER assigned to your list
with the numerical keypad or accept the displayed
number, and confirm with OK.
Modifying a record
To modify a subscribers record or list:
13 - DIRECTORY / MODIFY
1 Press , enter 13 using the keypad.
2 With or , browse the directory and select the
record or list you want to modify by pressing OK.
3 With or , browse the entries of the selected
record or list. Press OK when the entry you want to
modify appears on screen.
4 The cursor appears at the end of the line. Press C
to delete characters.
5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to
modify.
Deleting a record or a list
To delete a subscribers record or list:
14 - DIRECTORY / CANCEL
1 Press , enter 14 using the keypad.
2 With or , browse the directory and select the
record or list you want to delete by pressing OK.
3 Press OK to confirm the deletion.
4 Repeat the operations for each record or list you
want to delete.
Important
If your multifunction machine is
connected to a PABX, you may
insert a pause for dial tone after the
outgoing local prefix dialling.
To insert a pause for dial tone ("/"
sign), press simultaneously the
C
TRL and M keys, or long press the
0 (zero) key on the numerical
keypad until the "/" sign is displayed.
For more details, refer to Local
prefix, page 37.
Important
In the directory, the letter G placed
next to a name identifies a
subscribers group.