Audioscan Verifit - Manual (Page 36)

Verifit ® User's Guide Version 3.12  May 2015
Storing and restoring data
The Verifit database contains all the test and setup data for the Verifit at any point in time. The Session store
features saves this database in xml format which may be viewed with a web browser or imported into an Excel
spreadsheet or returned to the Verifit to recreate the session. The data is saved in a file which you can name
using a connected computer keyboard. This name (the Client ID) may not contain ! ~ ` @ # $ % ^ & * + = \ / ?
< , .>. A number is automatically appended to the name you enter and this number is incremented each time you
add a session to this Client ID (e.g. Andy.1.xml, Andy.2.xml, Andy.3.xml). If you do not enter a name, the file
will be named session.#.xml (e.g. session.1.xml, session.2.xml, session.3.xml).
NOTE that Client IDs starting with numbers appear at the top of the list, followed by those that start with
upper case letters while those starting with lower case letters will be at the bottom of the list. It is
recommended that you use a consistent system when creating Client IDs (such as all upper case letters) to
avoid duplicate entries.
If the Client ID links the data to an individual, the printout becomes ePHI (electronic Protected Health
Information) which must be protected under the HIPAA Security Rule.
To store session data to a file:
1. Press the key, then highlight and the top list button on the Session data poster.
2. Highlight and [Store session to file] from the list.
3. Highlight and the Client ID list button. This will display a list of Client IDs with the first entry
highlighted.
4. To add a session to an existing file
1. Use the mouse or the arrow keys on the keypad or connected keyboard to move the highlight in the list,
OR start typing the file name on a connected keyboard. The highlight will move to the closest match as
you type.
2. When the desired file name is highlighted, press or left click on the Client ID button (you can
always left click on any file in the list to select it without highlighting it). This will put the file name in
the Client ID window and close the list.
3. Pick to store the current session data to the file in the Client ID window with a new session
number appended.
5. To add a new file to the Client ID list
1. Display the Client ID list and start typing the new file name. As you type, the first matching entry in the
list will be highlighted and this highlight will move as you type (the highlight will disappear when the
file name you have typed does not duplicate an existing name).
2. When you finish typing the Client ID, click on the Client ID button or press . This will close the
drop-down list and leave the new file name in the Client ID window.
3. Pick to store the current session data to the file in the Client ID window.
NOTE: A style sheet (audioscan.xsl) is automatically saved with the data file. To open the saved data file in
Excel, right click on the file and select Open With.> Microsoft Excel. When prompted for a style sheet, select
audioscan.xsl from the choices presented (keep the style sheet in the same folder as the data file).
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