Auerswald 2500 - Manual (Page 153)

Use of the Telephone and PBX System
Hotel Functions for Reception and Room Telephones
153
After the end of the “check out” all room data are initialized, the call charge meter and also the
call data are deleted. If you have selected check out by mistake or if e.g. problems with the
printer prevents a correct print-out, you have different possibilities to cancel the procedure:
- Press the exit key. The procedure is cancelled and the room remains in the status “check in”.
- If you are asked print-out ok?, you press the softkey and then the selection cancel
print. The procedure will be stopped and the room remains in the status “check in”.
- If you are asked print-out ok?, do not press any key. After three minutes the procedure will
be cancelled and the room will remain in the status “check in”.
- If you are asked print-out ok?, press the softkey and then the selection print again.
The print-out will be repeated and you can decide again whether you like to cancel the pro-
cedure.
- If call charges have occurred, you will be asked if a print-out is necessary after the selection
of check out. If you negate this question with the
softkey the check out will be finished
then. If you like to cancel this procedure, press the exit key.
- If there were no call charges, you would be informed that no charges had occurred after the
selection of check out. If you confirm this display with the
softkey the check out will be
finished then. If you like to cancel this procedure, press the exit key.
If there is a simultaneous access from another hotel reception telephone or from the hotel
room telephone to the room data you will get the message that the data is already in use.
The number of copies set in the configuration programme COMset is not used for an inter-
mediate invoice because it´s for the guest’s information only. If you need a copy, press the
softkey if you are asked if the print-out is ok and then the selection print again.
The PBX has a call data memory for call data sets. If the memory capacity has been
exceeded and e.g. the calls of a long-time guest are overwritten, there will be a note on the
invoice that not all calls are listed. The sum of charges stated in the invoice is read from the
call charge meter that counts the charges independently from the call data.
If the data recording of certain calls was deactivated to save memory space, they will not be
listed as individual connections on the telephone invoice. The sum of charges stated in the
invoice is taken from the call charge meter counting the call charges independently of the call
data.
The generated invoice number is listed under project number when a read out via PC is made
(e.g. with the programme COMlist). This number will automatically be assigned when check-
ing in.
In the status “check in” the room status is set back to “unclean” every day at midnight.
If there are call charges and a
printer is connected, you are
asked if you like to get a print-
out of the total invoice.
print-out? Press the softkey to start printing.
The print-out is executed.
print-out OK?
Press the softkey to accept the print-out
and finish the “check out”.
☞
Important
☞
Advice