Retained documents policy – Xerox Phaser 3635 User Manual

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Setups

Xerox Phaser 3635 User Guide

177

The default selection for Junk Fax Prevention is Off so there is no filtering of
incoming faxes. Select the On button to switch on the feature. With the feature
switched on, the machine will block ALL incoming faxes listed in the Junk Fax
Numbers list.

Junk Fax Numbers List

To add a number to the list touch an empty list location to highlight it and then
touch the Edit List button.

Input the last 7 digits of the number you wish to block using the keypad and then
select the Save button.

Repeat this process for all the numbers you want to block up to a maximum of 10
numbers and then select the Save button.

To delete a number from this directory, touch the line number to highlight it, then
select the Edit List button. Press C (Clear) on the keypad to clear the number and
then select the Save button.

Receive Mode

This feature allows you to switch between Telephone, Answering Machine/Fax and
Fax receive options.

Telephone

Use to operate in manual mode. When a call is received, pick up the external phone
handset. If a fax tone can be heard, press Start and replace the handset.

Fax

The machine answers the incoming call and immediately switches to fax receive
mode.

Answering Machine/Fax

Use if attaching an answering machine to the machine. If the machine detects a
fax tone, it switches to fax mode automatically.

Remote Code

When enabled, enter the external phone key (0-9) to start the fax receive.

Secure Polling

The machine can be programmed to send documents in the user’s absence when
polled. When enabled, a Polling Passcode is required to access the documents
stored for Secure Polling.

Add, Delete or Save passcodes to the Polling Passcodes list.

Retained Documents Policy

Tools > User Interface > Fax Service Settings > Documents Received in Mailbox

The Retained Documents Policy feature allows the machine administrator to
specify the period of time that faxes will be held in the machine memory once they
have been printed from a mailbox or sent to a polling recipient.