Brother FAX-940 E-mail - Manual (Page 118)

108
C H A P T E R E L E V E N
Recording a Memo in a Personal Mailbox
1 While holding down Shift , press Record .
2 Press Z or X to display the mailbox number you want to select.
Press
Set .
3 Pick up handset and record your memo (no longer than the Incoming
Messages Maximum Time).
4 Replace the handset or press Stop .
Remote Retrieval of Incoming Messages and
Memos from Your Personal Mailbox
1 Dial your machine number from a touch tone phone.
2 During the Message Manager Plus OGM (1st Level), immediately
enter
0 1 to access Personal Mailbox.
3 When you hear the 2nd Level OGM, enter your Personal Mailbox
number (0 1 – 0 5 ).
4 When you hear your Personal Mailbox OGM, enter your 4-digit
password. If there are no messages, the line will disconnect. If there
are messages, you will hear the voice messages begin to play. Press
1
to replay a message while it is playing. Press 2 to skip a message.
Press 9 to stop message playback. Press 3 to erase all messages.
5 Replace the handset.
Recording the Second Level OGM
After callers have pressed 0 1 for Personal Mailbox, or 0 2 for
Voice-on-Demand, they will need to hear more instructions from you in
the 2nd Level OGM. Make sure you tell callers the memory box numbers
of specific voice messages (2 3 , 2 4 , 2 5 , etc.) and the names and
mailbox numbers (0 1 – 0 5 ) for personal mailboxes.
1 Press Menu , 9 , 2 . The screen prompts you to select an OGM.
2 Use Z or X to display MAILBOX or VOICE ON DEMAND.
3 Press Set . The screen prompts
REC/ERASE/PLAY?
4 Press Record , then pick up the handset. Record a message no longer
than 50 seconds.
5 Hang up. The machine plays back the selected second level OGM.
6 Press Stop to exit.
See
“Recording
Personal
Mailbox
OGM/
Password”
in this
chapter
Recording,
Playing and
Erasing
Second Level
OGMs is
included in
this section.