Brother MFC-440CN - Manual (Page 68)

Chapter 7
56
Recording outgoing message
(OGM) on an external TAD
7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
a
Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b
Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
Multi-line connections (PBX)
7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Phone Line Type is set to
PBX. (See Setting the Phone Line Type
on page 53.)
External and extension
phones
7
Connecting an external or
extension telephone
7
You can connect a separate telephone to
your machine as shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external or extension
phone, the LCD shows Telephone
(MFC-440CN only) or Ext. Tel in Use
(MFC-660CN and MFC-845CW only).
Operation from extension
telephones
7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 5 1, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 47.)
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
1
2