Panasonic KX TGA420B - Manual (Page 44)

Automated Attendant System
Recording a Personal Greeting Message
If the answer mode is ON (p. 43), callers will hear a pre-recorded personal
greeting message after reaching your personal mailbox, as follows:
“Sorry, no one is available to answer the call. Please leave a message at the tone.”
You can also record your own greeting message of
up to 2 minutes.
We recommend you record a brief greeting message (see sample
below) in order to leave more time for recording new messages.
J
While the station unit is in the standby
mode, press I VOICE MAlTI.
• If the direct access mode is OFF (p. 41), enter
the mailbox password and press (#].
• If you have new messages, listen to all of them.
• The display will show the command menu as
shown on the right and the menu will be .
announced from the speaker (p. 48).
2 Press d).
• After the current message is played,
“To change, press 1 . To accept, press 2” is heard.
3 Press (T|.
• “Record greeting at the tone. To end recording, press
r is heard.
l=Play all msg.
2=Deliver msg.
3=Personal greet
4=To general box
5=Answer on/off
*=End
Greeting check
l=Change 2=OK
Greeting record
: 0 0
l=End
Greeting check
: 0 0
l=Change 2=0K
4 After the tone, talk clearly, about 8 inches (20
cm) away from the MIC (microphone). To end,
press Q].
• If the elapsed recording time exceeds 2 minutes, the unit will stop recording.
• The message will be played.
5 Press d).
5 Press [VOICE mail ).
Greeting message sample:
“Hello, this is (your name). Sorry I cannot take your call. Please leave a message
at the tone. Thank you."
' You can adjust the speak volume by pressing A or V .
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