Panasonic KX-F2781NZ User Manual

Operating instructions, Panasonic, Kx-f2581nz

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Model No.

Panasonic

Personal Facsimile

KX-F2581NZ

Telephone Answering System with

Facsimile

Model No.

KX-F2781 NZ

OPERATING

INSTRUCTIONS

Contents

Installation and Connection .. .. p.6

Initial Preparation .................... .. p. 12

Basic Operations..................... . . p. 19

Advanced Operations ............. . . p. 34

Please read these Operating Instructions
before using the unit and save for future
reference.

Troubleshooting and

Routine Care.............................

General Information ................

. . p. 72

. . p. 79

This manual is related to the following products:

KX-F2581NZ

Table of contents

Document Outline

Thank you for purchasing the Panasonic Facsimiie.
For your future reference
Note:
Included accessories
Important safety instructions
Table of Contents
Location of controls
- Control panel (KX-F2581)
- Control panel (KX-F2781)
Installing your unit
- Installing the handset cradle
1
- Installing the recording paper
1
- Note:
- Installing the paper stacker
- Connections
  - Note:
  - Helpful hint:
- Setting the date, time, logo and facsimile telephone numl^r
  - Setting the date and time 1 2
3
4
5
6
- Setting your logo
1
2
3
5
6
- How to enter characters and symbols
1
2
- Note;
- To correct a mistake while programming
- To see the layout of the direct call station keys
- Adjusting volumes
- Selecting the receive mode
  - For KX-F2581
    - AUTO RECEIVE mode
♦
- TEL/FAX mode:
- Display:
- Note:
- For KX-F2781
♦
- Display:
- FAX mode:
- Display:
- Note:
- TEL/FAX mode:
- Display:
- Changing the setting of the AUTO RECEIVE mode
  - O Press rSTART/COPY/SET l.
- 5
  - MENU]
  - START/COPY/SET
  - Changing the setting of the MANUAL RECEIVE mode
- 2 3
  - Making voice calls
- 1
- 2
- 3
- 4
  - Answering voice calls
- 1
- 2
  - Voice muting
  - Hints for speakerphone operation
  - Transmitting documents
    - Documents you can send
      - Minimum size Maximum size
      - Note:
    - Loading documents 1 2
- 3
- 4
  - Note:
  - Transmitting documents manually
- 1
- 3
- 4
- 5
  - Transmitting documents with fewer procedures
- 1
- 2
- 3
  - To send 16 or more sheets at a time
  - To stop transmission
  - Fax voice guidance about transmission (KX-F2781 only)
  - Transmitting documents by following the voice guide (KX-F2781 only)
- 1
  - Voice guide:
  - Voice guide:
- 4
- 5
- 6
  - Press DIGITAL SP-PHONE
  - Voice guide:
  - Note:
  - Receiving documents
    - Receiving fax documents manually
    - Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode—KX-F2781 only)
      - Setup of voice message and document reception
- 1
- 2
  - Example:
  - Pre-recorded greeting messages
    - ■ When your own greeting message (page 60) is not recorded, the following greeting message will be played.
    - When the unit detects a problem, one of the following pre-recorded greeting messages will be played.
  - Setting the ANS/FAX mode ring count
    - Helpful hints:
- 1
- 2
- 3
- 4
- 5
- 6
  - Press START/COPY/SET I.
  - Press START/COPY/SET .
  - Receiving fax documents only (F^AX mode)
    - Setting up the unit for fax reception
    - Setting the FAX mode ring count
      - Helpful hints:
- 1
- 2
- 3
- 4
- 5
- 6
  - Receiving both voice and fax calls (TEL/FAX mode)
- t
- t
- t
  - Note:
  - Setting the TEL7FAX mode ring count
    - 2 iSTART/COPY/SET).
- 6
  - Setting the silent fax recognition ring count
- 1
- 2
- 3
- 4
- 5
- 6
  - Making a copy
  - Operating the answering device (kx-f27si only) ^
- 1
- 2
- 3
- 4
  - Press iMEMO/2WAY REC].
  - Recording a telephone conversation
- 1
- 2
- 3
  - Press MEMO/2WAY REC .
  - Note:
  - storing phone numbers for automatic dialing^
- 1
- 4
- 5
- 6 7
  - a: Programming for one-touch dialing:
  - For upper stations (1 -5)
  - For lower stations (6-10)
  - b: Programming for speed dialing:
  - Press [START/COPY/SETj.
  - Press START/COPY/SET .
  - Press STOP).
  - f START/COPY/SET]
  - Helpful hint:
  - To keep whole or part of the phone number secret
  - To erase a stored number and station name
  - Making voice calls using automatic dialing
  - Transmitting documents using automatic dialing - - - —
  - Electronic telephone directory
    - Press (DIRECTORY].
    - Press ,START/COPY/SET .
  - Voice contact
    - (talking to the caller during or after fax reception or transmission)
    - Receiving a request for voice contact
  - TONE, RECALL and REDIAL/PAUSE buttons
  - Polling
    - (retrieving fax documents)
    - Receive polling
- 1
- 2
- 3
- 4
  - Press START/COPY/SET .
  - Press START/COPY/SET .
  - Transmit polling
- 1
- 2
- 3
- 4
  - Press [START/COPY/SET].
  - Press START/COPY/SET .
  - Note:
  - Delayed transmission ^
    - (sending a fax at a later time)
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8 9
  - Sending documents overseas
- 1
- 2
- 3
- 4
- 5
- 6
  - Press [START/COPY/SET].
  - [MENU]
  - [START/COPY/SET]
  - Note:
  - Changing the logo print position
    - Press fSTART/COPY/SET].
- 1
- 2
- 3
- 4
- 5
- 6
  - Press START/COPY/SET].
  - Remote fax receiving.
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
  - Press fSTART/COPY/SETl.
  - Press START/COPY/SET .
  - Note:
  - Junk mail prohibitor —
    - (preventing the reception of unwanted fax documents)
      - Important:
    - Setting the junk mail prohibitor and ID 1 2
- 3
- 4
- 5
- 6
- 7
- 8
  - Transmitting documents to your unit with the prohibitor ID —
  - Receiving with distinctive ring service (FaxAbiiity)
- 1
- 2
- 3
- 4
- 5
- 6
  - Press MENU I.
  - Press [START/COPY/SET].
  - Press [MENU].
  - How the unit will answer in each receive mode
    - ■ EXT.TAM or
    - Note:
  - Signaling your pager that you have received a fax document —.—
- 1
- 7
- 8
  - Using an external telephone answering machine (kx-f258i only) ■
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
  - Setting the silent detection
    - Helpful hints:
- 1
- 2
- 3
- 4
- 5
- 6
  - Press [START/COPY/SET].
  - Press START/COPY/SET
  - Notice when using with an answering machine
  - Voice mailbox (kx-f2781 only)
  - (how callers can leave you private messages)
    - To use a mailbox:
    - Pre-recorded greeting messages:
  - Programming the mailbox password
- 1
- 2
- 3
- 4
- 5
- 6
  - Press I START/COPY/SETl
  - Press [START/COPY/SETl
  - How incoming messages are recorded in a mailbox
- 1
  - Pre-recorded greeting message:
  - Recording a memo message and a telephone conversation
  - Listening to messages in a mailbox
- 1
  - Note;
  - Erasing recorded messages in a'mailbox
    - Erasing a specific message in a mailbox
    - Erasing all messages in a mailbox
      - Press l START/COPY/SET .
  - Setting the mailbox alert
    - O Press [^ART/COPY/SET].
    - START/COPY/SET
  - Transferring incoming calls (kx-f278i only)
    - Setting the message transfer/pager call
- 1
- 2
- 3
- 4
- 5
- 6
  - For common message transfer,
- 7
- 8
  - For mailbox 1 message transfer,
  - For mailbox 2 message transfer,
  - For mailbox 3 message transfer,
  - Press [START/COPY/SETl.
  - Press [START/COPY/SET].
  - a: If you selected “MESSAGE” in step 4:
  - b: If you selected “PAGER” in step 4:
  - Note:
  - MENU)
  - [REDIAL/PAUSE
  - [START/COPY/SET
  - Operating the answering device from a remote
- 1
- 2
- 3
- 4
- 5
- 6
  - Press START/COPY/SET .
  - Press I START/COPY/SET,
  - Answering Device Remote Operation
  - Listening to messages in common memotv
  - During playback
    - Repeating a message
    - Skipping a message
      - Note:
  - Erasing incoming messages from memory
    - ■ Erasing a specific message from memory
      - Example of the voice guide:
    - Erasing all messages from a specific memory
      - Example of the voice guide:
  - Other remote operations
  - Recording your own greeting messages
    - (KX-F2781 only)
      - Suggested messages
    - Recording a greeting message
- 1
- 2
- 3
- 4
  - Checking greeting messages
  - Erasing your own recorded greeting messages
- 1
- 2
- 3
- 4
- 5
  - Press i START/COPY/SET .
  - Note:
  - Changing the caller’s recording time
    - (KX-F2781 only)
      - MENU]
  - Setting the message alert (kx-f2781 only)
  - Setting the recording time aiert (kx-f2?81 only) =
- 1 2
- 3
- 4
- 5
- 6
  - Changing the recording time for the ANS/FAX greeting message (kx-f278i only) - -
- 1
- 2
- 3
- 4
- 5
- 6
  - Note:
  - Setting the friendly reception
  - Setting the fax voice guidance (kx-F2781 only)
    - 2 Press [START/COPY/SET]
    - [AT
  - Changing the display contrast
- 1
- 2
- 3
- 4
- 5
- 6
  - Press ISTART/COPY/SET .
  - Press START/COPY/SET
  - Setting the handset switch
- 1
- 2
- 3
- 4
- 5
- 6
  - START/COPY/SET I
  - Note;
  - Resetting the advanced features
    - i START/COPY/SET
  - Summary of user programmable features
    - For KX-F2581
  - Printing reports and lists
    - How to print reports and lists
- 1
- 2
  - For the telephone number list, press then
  - Setting the transmission report printing
- 1
- 2
- 3
- 4
- 5
- 6
  - Press ISTART/COPY/SET .
  - Press [START/COPY/SETl.
  - Setting journal auto print
- 1
- 2
- 3
- 4
- 5
- 6
  - Press START/COPY/SETl
  - Sample of journal report
  - Sample of transmission report
  - Communication resuit on the report
  - Error messages on the display
    - DISPLAY MESSAGE
    - CAUSE & REMEDY
  - Before requesting help
  - Clearing a recording paper jam
  - Clearing a document jam
  - Adjusting the feeder pressure
  - Removing the handset citadle
- 1
- 2
- 3
  - Caution:
  - Cleaning the inside of the unit
    - Caution:
  - Specifications
    - Note:
  - Index