Ricoh FAX5600L - Manual (Page 73)

Optional Features for Transmission
When you make a routine transmission, you can access a few optional features.
These options are only available if " OPTIONS " can be seen in the top right
corner of the display.
Personal Code
Personal Codes do the following.
❐ They allow you to keep track of machine usage (for example, for billing
purposes). If everybody uses a Personal Code when they use the fax machine,
the codes, or the names programmed into the codes, will be printed on the
report that is called the TCR (Transaction Confirmation Report). This will help
you to check on who has been using the machine, and how often.
❐ They allow personalization of documents and printed reports. For example, if
you use Label Insertion and store your name with your Personal Code, the
receiver of your fax message will see your name at the top of the printout. This
eliminates the need for a cover page.
❐ They allow you to restrict use of the machine to authorized personnel only. If
you switch the Restricted Access feature on, users have to enter their personal
code before they can use the machine. The personal code must have already
been stored in the machine. This may deter unauthorized personnel from
casually using the machine.
Cross-references
Programming Personal Codes: see page 110.
Label Insertion: see page 120.
Restricted Access: see page 110.
TCR: see page 185
R
O
U
T
IN
E
O
P
E
R
A
T
IO
N
ROUTINE OPERATION SENDING A FAX MESSAGE
59