Kofax SupplierExpress - Manual (Page 22)

About SupplierExpress
22 Kofax SupplierExpress Administrator's Guide
such as amount, currency, and supplier. SupplierExpress uses the information in the xml file
during the search process.
PO Invoice Submission
PO Invoice submission lets a supplier electronically turn an open and approved PO (with
funds remaining) into an invoice. (This process is sometimes called a PO Flip.) PO Invoice
submission uses data drawn directly from the PO at your company. This feature eliminates
the need for your AP department to key in invoices manually. With this option, your
suppliers generate more accurate invoices, which saves your company time and money.
Suppliers start the process by viewing their open Purchase Orders through the PO Inquiry
feature and selecting a PO against which to create an invoice. Or, they can go directly to
Invoice Submissions page and follow the on-screen instructions.
Suppliers cannot add tax or freight when submitting a PO Invoice.
When integrated with MarkView, SupplierExpress creates an invoice image of the submitted
PO Invoice. MarkView attaches the image to the Oracle record or SAP document. If the
supplier also uploads a PDF (optional), SupplierExpress attaches the file to the end of the
created image.
In a Direct ERP integration, SupplierExpress creates an invoice with header information only
in the ERP system. SupplierExpress saves the invoice PDF to the storage location specified
during Agent installation. SupplierExpress also creates an xml file that contains invoice
information, such as amount, currency, and supplier. SupplierExpress uses the information in
the xml file during the search process.
Standard Invoice Submission
Standard Invoice submission lets the supplier upload a PDF version of PO or Non-PO
Invoices. The supplier does not enter any invoice information into SupplierExpress.
When integrated with MarkView, SupplierExpress and MarkView combine to direct the
invoice to the correct processing queue for that document type.
When used without MarkView integration, SupplierExpress saves the invoice PDF to the
storage location specified during installation. You can then process the invoice based on your
company requirements.
Kofax e-Transactions Invoice Submission
SupplierExpress displays invoices that a supplier submits using Kofax e-Transactions in
the list of Submitted Invoices. The supplier uses the Kofax e-Transactions interface when
submitting invoices through Kofax e-Transactions and SupplierExpress tracks invoice
progress.
For more information, see the Kofax e-Transactions documentation.
Corresponding with Suppliers
If your suppliers need more information, they can send you a message using the
SupplierExpress Correspondence feature. SupplierExpress keeps a history of the