DAVIS DriveRight VMS Getting Started Guide (8180, 8185) User Manual
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G
ETTING
S
TARTED
This guide introduces the most commonly used VMS features.
All software features (including some not covered here) are
covered in the help file and printable user’s manual (found in
the DOC folder of the DriveRight Software folder).
Planning for Initial Software Use
This software package has many features for tracking vehicle
information, use and associated costs. The software also
allows for several layers of classification, and for different
degrees of detail in accounting for driver and vehicle informa-
tion. We recommend thinking about the following questions
so that you can tailor VMS to your needs.
❏
Fleet Structure
Are there several branches to my organiza-
tion? What does my corporate tree look like?
Within a certain location, are there separate
groups of drivers and/or vehicles I want to
track? (These are implemented using a
Corpo-
rate Structure Definition, Group Name Definitions
for drivers, and specifying
Fleet Numbers
for
vehicles.)
❏
Tracking Schedules (Trip 500AL only)
Do I want to set up a filter to check that driv-
ers enter the proper trip type? (This capability
is found under
Day and Week Schedules
.)
❏
Cost Tracking
Will I use the software to enter vehicle costs,
such as gasoline and maintenance? (Costs
areas are defined as various
Expense Categories
.)
❏
Trip Details (Trip 500AL only)
Are routes and destinations to be entered for
each trip? (Setting up known addresses and
routes is enabled under the
Setup Trip
options.)
❏
Password Protection
Do I want to protect all or parts of the data
from unauthorized viewing and alteration?
(Multiple users can be specified in the
Pass-
words
section.)