HP HP ProtectTools Security Software, Version 6.0 (User Guide) - Manual (Page 48)

Configuring Privacy Manager in a Microsoft Office document
1. Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar,
highlight File Sanitizer, and then click Shred Now.
2. When the confirmation dialog box opens, click Yes.
– or –
1. In the Security Manager left pane, expand Privacy Manager and click Settings, and then click
the Documents tab.
– or –
On the toolbar of a Microsoft Office document, click the down arrow next to Sign and Encrypt,
and then click Settings.
2. Select the actions you want to configure, and then click OK.
Signing a Microsoft Office document
1. In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.
2. Click the down arrow next to Sign and Encrypt, and then click Sign Document.
3. Authenticate using your chosen security logon method.
4. When the confirmation dialog box opens, read the text, and then click OK.
If you later decide to edit the document, follow these steps:
1. Click the Office button in the upper-left corner of the screen.
2. Click Prepare, and then click Mark as Final.
3. When the confirmation dialog box opens, click Yes, and continue working.
4. When you have completed your editing, sign the document again.
Adding a signature line when signing a Microsoft Word or Microsoft Excel document
Privacy Manager allows you to add a signature line when you sign a Microsoft Word or Microsoft
Excel document:
1. In Microsoft Word or Microsoft Excel create and save a document.
2. Click the Home menu.
3. Click the down arrow next to Sign and Encrypt, and then click Add Signature Line Before
Signing.
NOTE: A check mark is displayed next to Add Signature Line Before Signing when this option
is selected. By default, this option is enabled.
4. Click the down arrow next to Sign and Encrypt, and then click Sign Document.
5. Authenticate using your chosen security logon method.
Adding suggested signers to a Microsoft Word or Microsoft Excel document
You can add more than one signature line to your document by appointing suggested signers. A
suggested signer is a user who is designated by the owner of a Microsoft Word or Microsoft Excel
document to add a signature line to the document. Suggested signers can be you or another person
who you want to sign your document. For example, if you prepare a document that needs to be
signed by all members of your department, you can include signature lines for those users at the
bottom of the final page of the document with instructions to sign by a specific date.
38 Chapter 6 Privacy Manager for HP ProtectTools ENWW