Adjust email storage restrictions – Google Message Archiving Microsoft Exchange Journaling Configuration Guide For Exchange Server 2000 and 2003 User Manual
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Message Archiving - Microsoft Exchange Journaling Configuration Guide
For example, assume that you turned on journaling for a mailbox store that
contains 10 user mailboxes, and you want to archive messages for only 6 of those
users. In this case, you must place those 6 users in a separate organization on
your Message Security service, and turn on archiving for that organization. When
Message Archiving receives journaled messages for the 10 users, it will store
messages for only the 6 users in the organization. Message Archiving
automatically deletes the journaled messages for the other 4 users. Therefore, to
avoid the unnecessary server processing and bandwidth usage, you can move
these 4 users to another mailbox store.
Considerations for Using Exchange Server 2000/2003 Standard Edition
If you are using Exchange Server 2000/2003 Standard Edition, you have to set up
the journaling mailbox store on a second Exchange Server separate from the one
on which your regular messages are processed.
When you are setting up that separate Exchange Server, observe the following:
•
When you are installing Windows on the second server, join that server to
your Active Directory.
•
When you are installing Exchange on the second server, install the server to
your existing Exchange Organization.
•
Follow the instructions in “Setting Up Microsoft Exchange Journaling” on
page 19, and keep in mind that all instructions apply to the second Exchange
Server.
Adjust Email Storage Restrictions
Because journaling email messages can increase the message load on your
Exchange Server (approximately 15%, according to Microsoft), you might want to
set tighter restrictions on users’ email storage quotas or the duration for which
users can store messages on Exchange. The performance gains from these
restrictions can compensate for the additional load that journaling creates.
Setting tighter storage restrictions is especially appropriate if you provide users
with access to the Personal Archive. With the Personal Archive, there is no longer
a need for users to store messages for long periods on the server. For more
information about the Personal Archive, refer to the.
Create Email Accounts for Users with Search Privileges
Users who have privileges to search your corporate archive can also export
archived messages by sending them to their email addresses. If such a user has
an email account that resides in a mailbox store for which journaling is enabled, a
copy of each message that the user exports to his or her email address is then
archived again.